Office Coordinator

Mills Oakley; Perth; On-site; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Employee Assistance Program

Gym discounts

Referral bonus

Other amazing perks

Job summary

Mills Oakley in Perth is seeking an Office Coordinator to join our busy Administration team on a full-time basis. The role supports day-to-day operations, office moves, mail handling, filing, and event setup, reporting to the Office Manager.

Ideal candidate has 1–2 years in an administrative role, strong client service, excellent time management and communication skills, and a proven ability to prioritise tasks and meet deadlines.

Qualifications

• 1-2 years' experience in a similar administrative role.
• Strong client-service focus with excellent time management and communication skills.
• Ability to prioritise tasks and demonstrate initiative.
• Good attention to detail and a proven history of meeting deadlines.

Responsibilities

• Induction of new starters including manage building access passes
• Setting up desks for new starters and arranging office moves
• Coordinate and liaise with stakeholders such as building management and service providers
• Manage incoming and outgoing mail (internal, external & national)
• Data entry including reconciling invoices, special mail requests (Australia Post and Couriers)
• Archiving, both physical and electronic files
• Handling confidential client documents and files
• Working with spreadsheets and maintaining records
• Overseeing stock control for stationery and kitchen supplies
• Court filing and safe custody when requiredCoordinate office events (office, client and social committee)
• Setting up boardrooms for meetings and events
• Reception coverage
• Office Manager coverage

Skills

Administrative support

Customer service

Time management

Communication skills

Prioritisation

Attention to detail

Meeting deadlines

Tools

MS Excel

MS Word

Outlook / Email

Job description

Applications open to administrative professionals with 1-2 years' experience to join our Perth office as an Office Coordinator.

About Us

Mills Oakley is a leading national law firm with a proud history spanning over 160 years. In that time, we’ve grown into a Top 5 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos. Mutual trust and respect are at the heart of everything we do.

The Role

An exciting opportunity has arisen for an Office Coordinator to join our Perth Administration team on a full-time basis. Reporting into the Office Manager, your main responsibilities will include but not limited to:

• Induction of new starters including manage building access passes
• Setting up desks for new starters and arranging office moves
• Coordinate and liaise with stakeholders such as building management and service providers
• Manage incoming and outgoing mail (internal, external & national)
• Data entry including reconciling invoices, special mail requests (Australia Post and Couriers)
• Archiving, both physical and electronic files
• Handling confidential client documents and files
• Working with spreadsheets and maintaining records
• Overseeing stock control for stationery and kitchen supplies
• Court filing and safe custody when requiredCoordinate office events (office, client and social committee)
• Setting up boardrooms for meetings and events
• Reception coverage
• Office Manager coverage

Who We Are Looking For

The ideal candidate will have between 1-2 years’ experience in a similar administrative role. You will have a strong client-service focus with excellent time management and communication skills. You will demonstrate expertise in prioritising tasks and displaying initiative. The successful candidate will have good attention to detail and a proven history of meeting deadlines.

This is a great opportunity for someone looking to further their career a corporate administration role and be part of a cohesive and fast-paced team environment.

What We Offer

We take a collaborative approach to your learning & development, giving you the personal attention and unique opportunities required to help you realise your full potential. We are committed to your health and well-being and offer a multitude of employee benefits including:

• Discounted health insurance;
• Employee Assistance Program;
• Discounts to gyms and studios across Australia;
• Competitive referral bonus; and
• Other amazing perks!