Office Manager - Landscaping contractor

Concise Recruitment; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Concise Recruitment is recruiting an experienced Office Manager/PA for a commercial landscaping client in Melbourne. You will work closely with the MD/Owner, wearing multiple hats across reception, administration, and support for tender submissions.

Key duties include drafting correspondence, scheduling, coordinating events, IT liaison, minutes, and maintaining the office. A proactive, well-organised communicator will thrive in this dynamic role.

Qualifications

• Prev experience as Office Manager or PA is essential.
• History of driving company-wide changes and process improvements.
• Excellent written and verbal communication with strong organisational skills.

Responsibilities

• Draft correspondence and prepare reports.
• Manage schedules, coordinate meetings and events.
• Assess IT/service providers and drive adoption/implementation.
• Attend meetings and take minutes.
• Maintain the office space and supplies.
• Promptly respond to emails and calls; front desk cover.
• Assist with admin tasks including filing, data entry and invoicing.

Skills

Office management

PA experience

IT capabilities

Microsoft Office

Communication skills

Multitasking

Tools

Office IT systems

Job description

The Business:

Our Client is an established commercial landscaping contractor that Boasts a fantastic culture of people who do great work. This role will have you working closely with the MD/ Owner and wearing a few different hats across reception, general administration, supporting the estimating team with tender submissions etc.

The Role:

• Drafting correspondence, preparing reports, and organising events
• Managing schedules & coordinating meetings & events
• Analysing external service providers (such as IT), managing this process & driving both the company adoption & implementation
• Attending relevant meetings and taking minutes
• Managing and maintaining the office space - including supplies & equipment
• Promptly & professionally responding to emails & phone calls
• Reception/front desk cover while ensuring it's a welcoming environment
• Assisting with various admin tasks (filing, data entry & invoicing) as needed

What you’ll bring:

• Previous experience as an Office Manager &/or PA (Essential)
• History of driving the implementation of company-wide changes
• Exceptional organisational skills and follow-through
• Excellent written and verbal communication skills
• Advanced Microsoft Office Suite skills & IT capabilities
• A professional, proactive & friendly demeanour
• Proven ability to multitask and prioritise tasks effectively
• A willingness to handle both high-level & basic tasks ongoingly

Sound good?

The successful candidate will be working collaboratively with a highly-regarded and passionate Director, for this exceptional company who can provide further stability over the next several years.

PLEASE NOTE: All applications will be treated in the strictest confidence. Unfortunately though, only candidates meeting the above criteria can be considered.