Office Manager & Executive PA to MD

Concise Recruitment; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Concise Recruitment is recruiting an experienced Office Manager/PA for a commercial landscaping client in Melbourne. You will work closely with the MD/Owner, wearing multiple hats across reception, administration, and support for tender submissions.

Key duties include drafting correspondence, scheduling, coordinating events, IT liaison, minutes, and maintaining the office. A proactive, well-organised communicator will thrive in this dynamic role.

Qualifications

• Prev experience as Office Manager or PA is essential.
• History of driving company-wide changes and process improvements.
• Excellent written and verbal communication with strong organisational skills.

Responsibilities

• Draft correspondence and prepare reports.
• Manage schedules, coordinate meetings and events.
• Assess IT/service providers and drive adoption/implementation.
• Attend meetings and take minutes.
• Maintain the office space and supplies.
• Promptly respond to emails and calls; front desk cover.
• Assist with admin tasks including filing, data entry and invoicing.

Skills

Office management

PA experience

IT capabilities

Microsoft Office

Communication skills

Multitasking

Tools

Office IT systems

Job description

Concise Recruitment is recruiting an experienced Office Manager/PA for a commercial landscaping client in Melbourne. You will work closely with the MD/Owner, wearing multiple hats across reception, administration, and support for tender submissions.

Key duties include drafting correspondence, scheduling, coordinating events, IT liaison, minutes, and maintaining the office. A proactive, well-organised communicator will thrive in this dynamic role.