Office Manager in Construction Field

MAXIMUS CONSTRUCTION & LABOUR PTY LTD; Sydney; On-site; AUD 60,000 - 90,000; Full time

Job summary

MAXIMUS CONSTRUCTION & LABOUR PTY LTD in Sydney seeks a permanent, full-time Officer Manager for construction projects, overseeing administrative office services at headquarters and on-site. You will allocate resources, supervise staff, manage records and contracts, coordinate with engineers and contractors, ensure OH&S compliance and keep office facilities primed for project schedules.

This role requires Certificate III or substantial experience in construction administration, with strong

Qualifications

• Experience as Officer Manager in construction is required.
• Strong planning and supervision skills.
• Ability to liaise with engineers and contractors.

Responsibilities

• Participating in planning, supervision, and evaluation of administrative office services with tailored priorities for headquarters and on-site.
• Allocating and managing human, physical, and technological resources for offices and project workspaces.
• Assigning tasks to administrative staff and monitoring performance against project schedules and productivity targets.
• Managing records, contracts, purchase orders, supplier payments, and financial reports for projects.
• Liaising with engineers, architects, contractors and suppliers to smooth administrative processes.
• Overseeing maintenance of office equipment and supplies in offices and site facilities.
• Ensuring compliance with occupational health and safety regulations in administrative procedures.
• Coordinating recruitment, promotions, payroll processing, training, and HR support for construction projects.

Skills

Administrative management

Team coordination

Education

Certificate III or at least 2 years of full-time experience as an Officer Manager in construction field

Job description

Job Type: Permanent position | Full time position

Job Description

Desired Skills & Qualifications

• Certificate III or at least 2 years of full-time experience as an Officer Manager in construction field

Responsibilities

• Participating in the planning, supervision, and evaluation of administrative office services by establishing operational priorities and service standards tailored to the dynamic needs of the construction sector, both at headquarters and on-site.
• Allocating and managing human, physical, and technological resources required for the efficient operation of offices and project-related workspaces, considering staff rotation and the logistical demands of each construction site.
• Assigning tasks to administrative and support personnel and monitoring work performance in accordance with project schedules, contractual requirements, and productivity targets.
• Managing records, contractual documentation, and basic office accounts, including purchase orders, work certifications, supplier payments, and financial reports related to the physical and budgetary progress of construction projects.
• Liaising with engineers, architects, contractors, suppliers, and other construction professionals to ensure smooth administrative processes and facilitate the resolution of operational, logistical, or contractual issues.
• Overseeing the maintenance and availability of office equipment, technological devices, and necessary supplies, both in administrative offices and in temporary site facilities.
• Ensuring compliance with occupational health and safety regulations, making sure that administrative procedures align with the legal standards applicable to construction environments.
• Ensuring all administrative activities are carried out in accordance with applicable legislation, internal policies, contractual procedures, and regulations relevant to the construction industry.
• Coordinating personnel-related activities such as recruitment, promotions, performance evaluations, payroll processing, staff training, and the supervision of human resources supporting construction projects.