Office Manager

Excel Contracting; The Hills Shire Council; On-site; AUD 65,000 - 95,000; Full time

Job summary

Excel Contracting is seeking an experienced, hands-on Office Manager to support management and keep HR, recruitment, training, compliance, plant and general operations running smoothly across Sydney-based civil projects.

In a busy construction environment you will coordinate onboarding, employment records, training bookings, insurance claims, client submissions and day‑to‑day office operations, partnering with site teams and management.

Qualifications

• Experience in admin across construction industry is highly regarded.
• Proactive with a take‑ownership approach to diverse tasks in a busy environment.
• Comfortable learning and using multiple systems and client platforms.
• Experience in HR, training or compliance administration is beneficial.
• Familiarity with civil construction, plant hire or NHVR requirements is advantageous.

Responsibilities

• Oversee day‑to‑day running of the office and reception
• Coordinate onboarding, inductions, medicals and employment records
• Manage training requirements, licences and competency registers
• Coordinate recruitment including SEEK advertising, shortlisting and interviews
• Maintain employee calendars and key dates
• Assist management with HR administration and employee matters
• Manage insurance claims from lodgement through to close‑out
• Maintain company social media, website content and employment advertising
• Update capability statements, project profiles and employee CVs for client submissions
• Coordinate plant onboarding, risk assessments and client compliance platforms
• Assist with NHVR requirements and driver records
• Maintain company registers, systems and records for accuracy
• Support day‑to‑day needs of the business with management

Skills

Highly organised

Confident communicator

Proactive with a get it done attitude

Admin experience in construction

Systems and client platforms

HR/training/compliance administration

Job description

About Us

Excel is a well-established civil construction company operating across Sydney. We deliver large-scale projects with a strong focus on safety, quality, and getting the job done right.

The Role

We’re looking for an experienced, hands‑on Office Manager who thrives in a busy construction environment and knows how to keep things moving.

This is a varied role at the centre of the business, working closely with management and supporting our office, employees and site teams across HR, recruitment, training, compliance, plant and general operations.

If you’ve worked in construction, you’ll know the drill – priorities change, things move quickly and attention to detail matters. We’re looking for someone who can stay organised, take ownership and make sure nothing falls through the cracks.

What You’ll Be Doing

• Oversee the day‑to‑day running of the office and reception

• Coordinate employee onboarding, offboarding, inductions, medicals and employment records

• Manage training requirements, bookings, licences, qualifications and competency registers

• Coordinate recruitment, including SEEK advertising, shortlisting, phone screening and interviews

• Maintain employee calendars, including probation, anniversaries and other key dates

• Assist management with HR administration and employee matters

• Manage insurance claims from lodgement through to repair and close‑out

• Maintain company social media, website content and employment advertising

• Update capability statements, project profiles and employee CVs for client submissions

• Coordinate plant onboarding, risk assessments, site inductions and client compliance platforms

• Assist with NHVR requirements, including driver hours, mass data, fatigue, maintenance and accreditation records

• Maintain company registers, systems and records to ensure information remains current and accurate

• Work closely with management to support the day‑to‑day needs of the business

About You

You’ll ideally have experience in construction, civil, plant hire, transport or a similar fast‑paced industry and be comfortable dealing with everyone from site crews and drivers through to clients and senior management.

• Highly organised and able to juggle multiple tasks

• Confident communicator who can deal with all types of people

• Proactive with a “get it done” attitude

• Experience in admin (construction industry highly regarded)

• Comfortable learning and working across multiple systems and client platforms

• Experienced in HR, training or compliance administration – highly regarded

• Familiar with civil construction, plant hire or NHVR requirements – advantageous

Why join us

This isn’t a traditional Office Manager role where you’ll spend your day behind a desk doing the same thing. You’ll be involved across the business, working alongside a down‑to‑earth team and playing an important part in keeping our people, projects and operations organised.

We offer a stable, long‑term position, plenty of variety and the opportunity to make the role your own.