Administrator- Construction

Zen HR Consulting; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

Zen HR Consulting in Melbourne is seeking an organised construction administration assistant to support a busy residential projects team. You will liaise with contractors, manage permits and ensure up-to-date documentation, while maintaining precise specifications for client selections.

This role emphasizes strong communication, client relationship skills, and a proactive approach to coordinating across trades.

Qualifications

• Experience in a similar administrative role within residential construction.
• Strong client relationship management and interpersonal skills.
• Excellent verbal and written communication with staff, contractors and clients.
• Highly organised with strong time-management and prioritisation.
• Genuine career development and ongoing training opportunities.

Responsibilities

• Liaise with external contractors to ensure accurate project documentation.
• Coordinate the application, tracking and approval of building, demolition and council permits.
• Maintain accurate specifications for client selections, fixtures, fittings and colour schedules.
• Oversee projects from commencement through to completion.
• Provide administrative support to the construction team, including managing trade certificates, occupancy permits and authority connections.
• Build and maintain strong client relationships through regular communication and support.

Skills

Client relationship management

Interpersonal skills

Verbal & written communication

Organised / time management

Job description

Key responsibilities

Liaise with external contractors to ensure accurate and up-to-date project documentation is maintained

Coordinate the application, tracking and approval of building, demolition and council permits

Maintain accurate specifications for client selections, fixtures, fittings and colour schedules

Oversee projects from commencement through to successful completion

Provide administrative support to the construction team, including managing trade certificates, occupancy permits, council permits and authority connections

Build and maintain strong client relationships through regular communication and support

About you

Previous experience in a similar administrative role within the residential construction industry

Strong client relationship management and interpersonal skills

Excellent verbal and written communication skills, with the ability to liaise confidently with staff, contractors and clients

Highly organised, with strong time-management skills and the ability to prioritise effectively

Competitive salary package, negotiable based on experience

Genuine career development and ongoing training opportunities

Supportive team culture

Regular team-building events