Office Manager - Full Time

GTM Facility Services; Canberra; On-site; AUD 80,000 - 85,000; Full time

Benefits offered by this job

Supportive work environment

Job summary

GTM Facility Services in Canberra is seeking an organised Office Manager to oversee day-to-day administrative, operational and organisational functions across the business.

You will supervise administrative staff, coordinate communications, manage records and procurement, assist basic bookkeeping and invoicing, ensure WHS compliance, and support management with scheduling, reporting and stakeholder liaison.

Qualifications

• Qualification in Business Administration, Management, or equivalent.
• At least 1 year of full-time office management experience in car wash detailing or related.
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and office software.
• Ability to work independently and under pressure in fast-paced environments.
• Strong problem-solving and proactive attitude.
• Understanding of WHS requirements and office compliance.
• Flexible to changing business needs.

Responsibilities

• Managing daily office operations to ensure smooth and efficient functioning, office manager role in the Car wash industry or relevant area would be more preferrable.
• Supervising administrative staff and delegating tasks where required.
• Coordinating internal and external communications, including emails, phone calls, and client inquiries.
• Maintaining records, databases, and filing systems in compliance with company policies.
• Overseeing procurement of office supplies, equipment, and service contracts.
• Assisting basic bookkeeping, invoicing, and financial reporting.
• Implementing and maintaining office policies, procedures, and WHS compliance.
• Supporting management with scheduling, reporting, and general administrative tasks.
• Liaising with external stakeholders, vendors, and service providers.
• Contributing to process improvements to enhance operational efficiency.

Skills

Organisational skills

Multitasking abilities

Communication skills

MS Office proficiency

Independence under pressure

Problem-solving

WHS knowledge

Flexibility

Proactive attitude

Education

Business Administration qualification

Tools

Microsoft Office

Job description

GTM Facility Services is a professional property maintenance and facility services company providing reliable, high-quality solutions across Canberra, surrounding regions. We specialise in property maintenance, renovations, cleaning, painting, landscaping, roofing, flooring, handyman services and general building repairs. Our commitment is to deliver quality workmanship, dependable service and cost-effective solutions, making us your one-stop solution for all property needs.

The Role

A full-time position is available for a highly organised and motivated Office Manager to join our team. The successful candidate will play a key role in overseeing the day-to-day administrative, operational and organisational functions of the business.

Key Duties & Responsibilities

• 1. Managing daily office operations to ensure smooth and efficient functioning, office manager role in the Car wash industry or relevant area would be more preferrable.
• 2. Supervising administrative staff and delegating tasks where required.
• 3. Coordinating internal and external communications, including emails, phone calls, and client inquiries.
• 4. Maintaining records, databases, and filing systems in compliance with company policies.
• 5. Overseeing procurement of office supplies, equipment, and service contracts.
• 6. Assisting basic bookkeeping, invoicing, and financial reporting.
• 7. Implementing and maintaining office policies, procedures, and WHS compliance.
• 8. Supporting management with scheduling, reporting, and general administrative tasks.
• 9. Liaising with external stakeholders, vendors, and service providers.
• 10. Contributing to process improvements to enhance operational efficiency.

The Applicant

To be successful in this role, you should have:

• 1. A relevant qualification in Business Administration, Management, or equivalent.
• 2. At least 1 year of full-time experience in an office management of car wash detailing industry or relevant.
• 3. Strong organisational and multitasking abilities.
• 4. Excellent communication and interpersonal skills.
• 5. Proficiency in Microsoft Office Suite and general office software.
• 6. Ability to work independently and under pressure in fast-paced environments.
• 7. Strong problem-solving skills and a proactive attitude.
• 8. Understanding of WHS requirements and office compliance procedures.
• 9. Flexibility to adapt to changing business needs.

• 1. Salary: $ 80k to 85 k + superannuation
• 2. Supportive and professional work environment