Office Manager

Cj'S Garage; Melbourne; On-site; AUD 72,000 - 88,000; Full time

Benefits offered by this job

Superannuation

Friendly team environment

Professional working environment

Job summary

CJ's Garage is seeking an Office Manager to oversee daily administrative and office operations in a small family-owned workshop in Melbourne. The role focuses on coordinating administrative activities, maintaining records, and supporting management and workshop operations.

A Diploma-level qualification and at least one year of experience are required. Responsibilities include invoicing, scheduling, staff coordination, and ensuring high standards of customer service.

Qualifications

• Diploma-level qualification relevant to business administration or related field.
• Minimum of one year of relevant work experience.
• Strong organisational, communication, and time-management skills.
• Proficiency in computer applications, email, and office administration systems.
• Ability to multitask, prioritise workloads, and meet deadlines.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and collaboratively within a team.
• A professional and customer-focused approach.

Responsibilities

• Oversee and coordinate daily office and administrative operations.
• Maintain accurate business records, files, correspondence, and documentation.
• Manage incoming calls, emails, customer enquiries, and appointment scheduling.
• Prepare invoices, process payments, and assist with accounts and financial records.
• Coordinate administrative communication between management, workshop staff, suppliers, and customers.
• Monitor office supplies and arrange purchases when required.
• Assist with staff scheduling, recordkeeping, and general personnel administration.
• Prepare reports, correspondence, and other business documents.
• Maintain organised filing systems and ensure the confidentiality of business information.
• Support management in improving administrative procedures and operational efficiency.
• Ensure professional customer service and assist in resolving administrative issues.

Skills

Organisational skills

Time management

Communication

Multitasking

Problem solving

Teamwork

Independent work

Education

Diploma-level qualification in business admin/office management

Tools

Office software

Email systems

Administration systems

Job description

About CJ's Garage

CJ's Garage is a family-owned local automotive business committed to providing friendly, reliable, and affordable vehicle services. We place our customers at the heart of everything we do, offering practical advice and quality automotive solutions. Our team of fully qualified mechanics services and repairs vehicles of various makes and models. As a Licensed Vehicle Tester and VACC member, we are committed to maintaining high standards of service and professionalism within the automotive industry. Our customer service staffs is always here to help throughout your journey for your car maintenance and beyond.

About the Role

CJ's Garage is seeking a motivated, organised, and responsible Office Manager to oversee daily administrative and office operations. The successful candidate will play an important role in ensuring the smooth running of the business by coordinating administrative activities, maintaining accurate records, and supporting management and workshop operations.

Key Responsibilities

• Oversee and coordinate daily office and administrative operations.
• Maintain accurate business records, files, correspondence, and documentation.
• Manage incoming calls, emails, customer enquiries, and appointment scheduling.
• Prepare invoices, process payments, and assist with accounts and financial records.
• Coordinate administrative communication between management, workshop staff, suppliers, and customers.
• Monitor office supplies and arrange purchases when required.
• Assist with staff scheduling, recordkeeping, and general personnel administration.
• Prepare reports, correspondence, and other business documents.
• Maintain organised filing systems and ensure the confidentiality of business information.
• Support management in improving administrative procedures and operational efficiency.
• Ensure professional customer service and assist in resolving administrative issues.

Essential requirements:

• A Diploma-level qualification relevant to business administration, office management, or a related field.
• Minimum of one year of relevant work experience.
• Strong organisational, communication, and time-management skills.
• Proficiency in computer applications, email, and office administration systems.
• Ability to multitask, prioritise workloads, and meet deadlines.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and collaboratively within a team.
• A professional and customer-focused approach.

Salary and Benefits

• Annual Salary: AUD $80,000 + Superannuation
• Opportunity to work in a friendly, family-owned automotive business.
• A professional working environment with opportunities to contribute to business operations.

Join CJ's Garage and become part of a team committed to quality service, customer satisfaction, and operational excellence.