Office Manager for Infrastructure Projects (Western Sydney)

Design And Build; Sydney; On-site; AUD 80,000 - 100,000; Full time

Job summary

Design And Build in Western Sydney is seeking an experienced Office Manager to take ownership of the day-to-day administration and coordination of the Western Sydney office. This hands-on role suits someone who keeps an office organized, supports stakeholders and ensures the daily administration runs smoothly.

The ideal candidate will have previous office management or coordination experience within infrastructure sectors, strong organisational skills, and proficiency with Microsoft Office.

Qualifications

• Experience as an Office Manager, Office Coordinator, Senior Administrator or similar.
• Experience within construction, electrical, engineering or infrastructure will be highly regarded.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent attention to detail and accuracy.
• Confident communicating with a range of internal and external stakeholders.
• Strong Microsoft Office skills and confidence working across systems and databases.
• A proactive, hands-on approach with the ability to identify what needs to be done and get it sorted.
• Someone who enjoys being the go-to person in a busy office environment.

Responsibilities

• Managing the day-to-day administration and coordination of the office
• Providing administrative support to project, finance, operations and management teams
• Coordinating office requirements, supplies, facilities and general office organisation
• Preparing, formatting and maintaining documentation, reports, registers and records
• Supporting accurate data entry, document control and record keeping
• Assisting with project and operational administration, including maintaining systems and databases
• Coordinating internal communications and liaising with project teams, subcontractors, suppliers and clients as required
• Assisting with onboarding and general administrative support for new and existing staff
• Helping ensure office processes, documentation and administrative systems are kept organised and up to date
• Supporting the wider team with ad hoc administrative and coordination requirements

Skills

Office management experience

Stakeholder communication

Organization & multitasking

Attention to detail

Proactive hands-on approach

Go-to person in busy office

Team coordination

Tools

Microsoft Office

Job description

Design And Build in Western Sydney is seeking an experienced Office Manager to take ownership of the day-to-day administration and coordination of the Western Sydney office. This hands-on role suits someone who keeps an office organized, supports stakeholders and ensures the daily administration runs smoothly.

The ideal candidate will have previous office management or coordination experience within infrastructure sectors, strong organisational skills, and proficiency with Microsoft Office.