Project Administrator - Flexible & Impactful Infrastructure

John Holland Group; Sydney; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Parental leave

Flexible working

Career progression

Learning & development

Inclusive culture

Job summary

John Holland Group is seeking an experienced administration professional to support the Sydney Metro West project team. You will handle clerical tasks, invoices, and coordination of meetings, while maintaining registers and assisting in month-end processes.

The role requires excellent communication skills, strong attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Flexible working options and a supportive, inclusive culture are emphasized.

Qualifications

• Minimum of 3 years' experience in a similar role.
• Proficient use of Microsoft Office - Word (Advanced), Excel (Advanced), Power Point (Advanced), Outlook (Advance).
• Excellent oral and written communications skills.
• High degree of accuracy in typing, spelling, and grammar.
• Effective team-player capabilities.
• Positive, enthusiastic, and flexible attitude.
• Ability to manage multiple tasks, meet tight deadlines, and high attention to detail.

Responsibilities

• Provide clerical and administrative assistance to the project team including flow of correspondence into and out of the office.
• Reconciling and processing invoices
• Dealing with subcontractors and suppliers
• Maintaining various registers and spreadsheets
• Assisting in the month-end process
• Coordinate site meetings, calendars, events, site tours/visits, documenting meeting minutes and other duties related to project management
• Meet/greet and help clients and visitors in a professional manner, including telephone and email enquiries
• Assist with preparing, formatting and collating reports and presentations
• Order and re-stock office stationery, supplies and catering
• Manage meeting room bookings, room set up, attendance, catering, equipment
• Provide an efficient and professional administrative service to enable the smooth running of the project.

Skills

Word

Excel

PowerPoint

Outlook

Job description

John Holland Group is seeking an experienced administration professional to support the Sydney Metro West project team. You will handle clerical tasks, invoices, and coordination of meetings, while maintaining registers and assisting in month-end processes.

The role requires excellent communication skills, strong attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Flexible working options and a supportive, inclusive culture are emphasized.