Construction Office Manager: Fast-Paced Projects & Coordination

Westside constructors; Shire of Moorabool; On-site; AUD 80,000 - 100,000; Full time

Benefits offered by this job

Competitive Salary

Career Growth

Supportive Work Environment

Work-Life Balance

Employee Benefits

Job summary

WESTSIDE CONSTRUCTORS PTY LTD is seeking a highly organised and proactive full-time Office Manager to oversee administrative and operational functions for a busy construction company in Victoria, Australia.

The role involves managing day-to-day office activities, supporting project coordination, maintaining documentation, handling client and supplier enquiries, and liaising with site teams, subcontractors and management to ensure projects run smoothly.

Qualifications

• Diploma or advanced diploma preferred.
• At least 1 year of experience in office management in the construction sector.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office and other software systems.

Responsibilities

• Assisting in planning and regularly reviewing office processes to improve efficiency and align with service standards and operational priorities.
• Organizing staff rosters, office space, and allocating resources such as communication tools, transport scheduling systems, and driver records for concrete trucks.
• Delegating daily administrative and logistics support tasks to staff and tracking their progress to ensure timely completion.
• Maintaining accurate records related to construction jobs, client accounts and compliance documents.
• Coordinating with operations managers, supervisors, external vendors, and clients to streamline communication and resolve administrative issues.
• Overseeing the upkeep of office facilities and ensuring transport equipment, IT systems, and driver amenities are functioning properly.
• Monitoring and enforcing workplace health and safety practices in the office and ensuring safety procedures are followed across all operations.

Skills

Organizational skills

Multitasking

Education

Diploma or Advanced Diploma in relevant field

Tools

Microsoft Office

Construction software

Job description

WESTSIDE CONSTRUCTORS PTY LTD is seeking a highly organised and proactive full-time Office Manager to oversee administrative and operational functions for a busy construction company in Victoria, Australia.

The role involves managing day-to-day office activities, supporting project coordination, maintaining documentation, handling client and supplier enquiries, and liaising with site teams, subcontractors and management to ensure projects run smoothly.