Office Manager — Building Certification Admin Lead

AllCert Pty Limited; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

AllCert Pty Limited, a building certification and code consultancy based at Rhodes (Sydney), is seeking an Office Manager to oversee the administration of the practice and work closely with the Director.

You will manage day-to-day operations, project registers, invoicing and client communications, ensuring accurate document control and efficient office systems. The role is full-time and based at Rhodes, near Rhodes Station.

Qualifications

• Experience as an office manager, or in a senior administration role where you were responsible for the administration of the business.
• Experience in building certification, building surveying, town planning or construction is preferred.
• Accurate work and good attention to detail.
• Good written communication, as you will be corresponding with clients, consultants and council officers.
• Microsoft Office, including Excel.
• Able to work independently and manage your own workload.
• Able to handle confidential information appropriately.

Responsibilities

• Managing the day to day running of the office, including filing systems, registers and document control.
• Opening new projects and keeping the project register up to date.
• Preparing fee proposals and engagement letters, and following up on acceptance.
• Lodging applications and correspondence on the NSW Planning Portal.
• Checking documents before they are issued, including the site address, client entity, job number and drawing revisions.
• Following up outstanding documentation from builders, consultants and councils.
• Invoicing, accounts receivable and assisting with end of month.
• Arranging suppliers, insurances, registrations and renewals.

Skills

Office management

Microsoft Office

Excel

Attention to detail

Written communication

Confidential information handling

Independent work

Tools

Microsoft Word

Microsoft Outlook

Job description

AllCert Pty Limited, a building certification and code consultancy based at Rhodes (Sydney), is seeking an Office Manager to oversee the administration of the practice and work closely with the Director.

You will manage day-to-day operations, project registers, invoicing and client communications, ensuring accurate document control and efficient office systems. The role is full-time and based at Rhodes, near Rhodes Station.