Office Manager

AllCert Pty Limited; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

AllCert Pty Limited, a building certification and code consultancy based at Rhodes (Sydney), is seeking an Office Manager to oversee the administration of the practice and work closely with the Director.

You will manage day-to-day operations, project registers, invoicing and client communications, ensuring accurate document control and efficient office systems. The role is full-time and based at Rhodes, near Rhodes Station.

Qualifications

• Experience as an office manager, or in a senior administration role where you were responsible for the administration of the business.
• Experience in building certification, building surveying, town planning or construction is preferred.
• Accurate work and good attention to detail.
• Good written communication, as you will be corresponding with clients, consultants and council officers.
• Microsoft Office, including Excel.
• Able to work independently and manage your own workload.
• Able to handle confidential information appropriately.

Responsibilities

• Managing the day to day running of the office, including filing systems, registers and document control.
• Opening new projects and keeping the project register up to date.
• Preparing fee proposals and engagement letters, and following up on acceptance.
• Lodging applications and correspondence on the NSW Planning Portal.
• Checking documents before they are issued, including the site address, client entity, job number and drawing revisions.
• Following up outstanding documentation from builders, consultants and councils.
• Invoicing, accounts receivable and assisting with end of month.
• Arranging suppliers, insurances, registrations and renewals.

Skills

Office management

Microsoft Office

Excel

Attention to detail

Written communication

Confidential information handling

Independent work

Tools

Microsoft Word

Microsoft Outlook

Job description

AllCert is a building certification and building code consultancy based at Rhodes. We issue Construction Certificates, Complying Development Certificates and Occupation Certificates, and prepare BCA, accessibility and fire safety reports. Our clients are builders, developers and architects, and we work on retail, industrial, residential and healthcare projects across New South Wales. We are looking for an Office Manager to take charge of the administration of the practice and to work closely with the Director.

Key responsibilities

Managing the day to day running of the office, including filing systems, registers and document control.

Opening new projects and keeping the project register up to date.

Preparing fee proposals and engagement letters, and following up on acceptance.

Lodging applications and correspondence on the NSW Planning Portal.

Checking documents before they are issued, including the site address, client entity, job number and drawing revisions.

Following up outstanding documentation from builders, consultants and councils.

Invoicing, accounts receivable and assisting with end of month.

Arranging suppliers, insurances, registrations and renewals.

About you

Experience as an office manager, or in a senior administration role where you were responsible for the administration of the business.

Experience in building certification, building surveying, town planning or construction is preferred.

Accurate work and good attention to detail.

Good written communication, as you will be corresponding with clients, consultants and council officers.

Microsoft Office, including Excel.

Able to work independently and manage your own workload.

Able to handle confidential information appropriately.

About us

AllCert is a building certification and building code consultancy based at Rhodes. We issue Construction Certificates, Complying Development Certificates and Occupation Certificates, and prepare BCA, accessibility and fire safety reports. Our clients are builders, developers and architects, and we work on retail, industrial, residential and healthcare projects across New South Wales.

A good salary depending on experience.

A full time permanent position based at our Rhodes office, close to Rhodes station.

Working directly with the Director.

The opportunity to improve the systems and processes of the practice.

Applications close on 30 September 2026.

AllCert Pty Limited | Building B, Suite 2.03, Rhodes Quarter, 1 Homebush Bay Drive, Rhodes NSW 2138.