Organised Office Manager | Admin Systems Lead (Full-Time)

BIM Remedial Building Specialist; Sydney; On-site; AUD 75,000 - 85,000; Full time

Benefits offered by this job

Superannuation

Job summary

BIM Remedial Building Specialist in Sydney, NSW, seeks an Office Manager for the Frenchs Forest office. This full-time role oversees administrative operations, records, payroll documentation and communications across management, site teams, clients and suppliers.

The candidate should have a Diploma in Business Administration or related field, 1+ year in office management, strong organisational skills and proficiency in Microsoft Office. Salary $75,000–$85,000 + superannuation.

Qualifications

• Diploma or higher in business administration or closely related field.
• At least 1 year of relevant office management or administrative experience, preferably in construction.
• Experience managing office systems, records, invoices and documents.
• Strong organisational and time-management skills for competing priorities in a construction environment.
• Proficiency in Microsoft Office and electronic document-management systems.
• Good knowledge of WHS and administrative compliance requirements.
• Proactive, reliable and detail-oriented approach with strong problem-solving skills.

Responsibilities

• Organise and oversee day-to-day office operations and review administrative systems, procedures and service standards.
• Manage company records, invoicing, correspondence, work orders and site records.
• Coordinate administrative documentation for remedial building, maintenance and repair projects.
• Coordinate personnel administration including employee records, timesheets, payroll docs, leave and onboarding.
• Liaise with management, site teams, clients, strata managers, contractors and suppliers to resolve issues.
• Allocate office resources and ensure equipment and supplies are maintained.
• Support administrative needs of residential, strata, multi-residential and commercial operations.
• Maintain efficient systems for project correspondence, client enquiries and supplier documentation.
• Coordinate processes with contractors, suppliers and site personnel and keep records updated.
• Ensure office operations comply with policies, WHS requirements and legislation.
• Prepare reports for management on operations, staffing, expenditure and workflow.

Skills

Organizational skills

Time management

Problem solving

Attention to detail

Education

Diploma in Business Administration or related field

Tools

Microsoft Office

Electronic document-management-systems

Job description

BIM Remedial Building Specialist in Sydney, NSW, seeks an Office Manager for the Frenchs Forest office. This full-time role oversees administrative operations, records, payroll documentation and communications across management, site teams, clients and suppliers.

The candidate should have a Diploma in Business Administration or related field, 1+ year in office management, strong organisational skills and proficiency in Microsoft Office. Salary $75,000–$85,000 + superannuation.