Building Certification Administrator

Haste Recruitment; City of Parramatta; On-site; AUD 60,000 - 90,000; Full time

Job summary

Haste Recruitment is seeking a skilled administrative professional to support a Building Surveying Team in NSW. The role focuses on fee proposals, project setup, and document management to ensure timely compliance with regulatory requirements.

Experience in building surveying or Councils is preferred. Excellent communication and organisational skills are essential for successful client liaison and office operations.

Qualifications

• Experience working for a building surveyor, builder or council is favourable.
• Strong communication with staff and clients.
• Ability to coordinate specific tasks.
• Excellent telephone skills for client liaison.
• Knowledge of residential permits is desirable but not essential.
• Solid organisational skills and attention to detail.

Responsibilities

• Review fee requests and RFTs from private and government sectors and prepare fee proposals by due dates.
• Project co-ordination: fee and project setup, communications, and invoicing coordination.
• Review Consultancy Agreements and Contracts to ensure consistency with Fee Proposals.
• Assist in preparing Construction Certificates (CC), Occupation Certificates (OC) and Complying Development Certificates (CDC).
• Lodge and update NSW Planning Portal accurately and on time.
• Input to and updates for Building Certification Systems (BCS).
• External customer liaison via phone and email.

Skills

Building surveyor experience

Client communication

Task coordination

Telephone skills

Residential permits knowledge

Organisational skills

Job description

THE ROLE

The position is responsible for supporting the Building Surveying Team and provide a high level of customer service

DUTIES

• Review fee requests and Request for Tender (RFT’s) by private and Government sectors and prepare and issue relevant Fee Proposals in accordance with due dates.
• Project co-ordination: fee and project set up and communications, as well as invoice co-ordination.
• Reviewing of Consultancy Agreements and Contracts issued by clients to ensure consistency with our clients Fee Proposal.
• Assist in preparing Construction Certificates / Occupation Certificates and Complying Development Certificates (CC/OC/CDC).
• Lodgements and updates to the NSW Planning Portal accurately and on time.
• BCS (Building Certification Systems) input and updates.
• External customer liaison via phone and email.
• Office Management tasks as required (answering of office phone, ordering stationery & consumables etc).
• Comprehensive management of internal files and document review.

ABOUT YOU

• Previous experience working for a building surveyor, builder or council favourable
• Communication skills with staff and clients
• Co-ordinating specific tasks
• Excellent Telephone skills
• Knowledge in residential permits desirable but not essential
• Organisational skills & attention to detail

THE COMPANY

Our client is accredited with the NSW Government as a Building Certifier and Principal Certifying Authority. They offer a fresh approach to certification and consulting services, with an innovative team of Accredited Building Certifiers who work hard to provide outstanding levels of service to their clients. Multiple offices throughout NSW.