Office Manager / Admin Manager

Four Sons Wolf Pty Ltd; Toowoomba Regional; Remote; AUD 39,000 - 58,000; Part time

Job summary

The Four Sons Group in Darling Downs, Queensland, is seeking an organised Office / Administration Manager to support our leadership team. This role offers 20-25 hours per week and combines hands-on operational duties with strategic admin oversight.

You will streamline office systems, manage budgets and reports, handle HR onboarding, and help drive growth across our group of companies. A collaborative, proactive approach and strong communication are essential.

Qualifications

• Experience as an Office Manager or Senior Administrator.
• Proficient in Microsoft Office and G Suite.
• Familiarity with Xero accounting system.
• Strong organisational and communication skills.

Responsibilities

• Provide comprehensive office management and admin support to leadership.
• Oversee office operations, finances, budgets and plans.
• Manage communications, scheduling, emails and documents.
• Prepare management reports, presentations and materials.
• Improve office systems and processes to boost efficiency.
• Support human resources, onboarding and records.
• Oversee internal project management.
• Assist with marketing, social media and growth opportunities.

Skills

Organisational skills

Time management

Communication

Stakeholder management

Problem solving

Attention to detail

Tools

Microsoft Office

G Suite

Gmail

Google Calendar

Google Drive

Xero

Job description

We are seeking a highly organised, proactive and dynamic Office / Administration Manager to support our leadership team at The Four Sons Group of companies based on the Darling Downs, Queensland. As an integral member of our team, you will be the heart of our operations, driving efficiency, supporting our team and contributing to the growth and success of our business’s. Your contribution will ensure our businesses operate efficiently and continue to thrive. This role offers approximately 20 -25 hours per week, providing flexibility while allowing you to make a meaningful impact whilst working in a dynamic and collaborative environment.

About Us

The Four Sons Group is a family-owned group of businesses which operate across the Daring Downs. The group operates car wash's both in Warwick and Toowoomba, alongside farming and property interests. We pride ourselves on our commitment to exceptional service to our customers while fostering a supportive and innovative workplace. Our team is passionate about what they do and is dedicated to the success of our clients. As we grow, we need a dedicated Office Manager who shares our values of teamwork, integrity and excellence to help us achieve our goals.

What you'll be doing

Provide comprehensive office management and administrative support to the Owners and management team

Ensuring smooth function of the company’s operations by overseeing office administration, financial data, budgets, business plans and support and continuous improvement efforts

Manage communications, including scheduling, emails, correspondence and document management

Preparation of management reports, presentations, and other materials as required

Implement and improve office systems and processes to enhance efficiency

Support human resources, including onboarding new team members and maintaining employee records

Responsible for internal project management

Assist with the marketing plan, social media accounts and business growth opportunities

About You

You are an experienced Office / Admin Manager with a track record of supporting teams and driving operational success. You are resourceful, detail-orientated, and thrive on creating structure and efficiency. You have excellent communication skills and enjoy being the go-to person for resolving challenges and ensuring things run seamlessly.

What we're looking for

Proven experience as an Office Manager / Senior Administrator or in a similar senior role

Strong organisational and time management skills, with the ability to prioritise tasks and work under pressure

Excellent communication and interpersonal skills, with the ability to build positive relationships with stakeholders at all levels

Proficiency in office software, inc. Microsoft Office suite, G Suite inc. Gmail & Google Calendar and Drive

Experience in management reporting and Xero accounting system is essential

Ability to manage internal projects to assist in growing and scaling our business

Adaptable and flexible, with a proven ability to work independently and as part of a team

Experience in marketing, social media management, or promotional activities is a plus

Experience in HR or payroll functions is a plus

Discretion and confidentiality when handling sensitive information

What we offer

Flexible and competitive package commensurate with your experience

An opportunity to work closely with a supportive and forward-thinking leadership team

A chance to make a meaningful impact in a growing group of companies

A positive, supportive and collaborative work environment

Work from home office opportunity, within close proximity to business.