Office & Business Support Coordinator

MWG Shared Services; Brisbane; On-site; AUD 65,000 - 75,000; Full time

Job summary

MWG Shared Services in Brisbane is seeking an experienced Office & Business Support Coordinator to keep the Brisbane office running smoothly and to support the General Manager – Shared Services on projects and priorities.

You will own day-to-day office administration, organise meetings and events, coordinate travel and supplies, maintain records, and help with onboarding, communications and internal content. This hands-on role rewards initiative and reliability.

Responsibilities

• Keeping the office organised, presentable and well supplied, including coordinating equipment, maintenance and service providers.
• Working directly with the General Manager to assist with administration, research, follow‑ups and business projects.
• Organising meetings, travel, catering, staff functions and corporate events.
• Preparing and formatting correspondence, reports, presentations and meeting materials.
• Maintaining registers, databases, records and action lists, ensuring information is accurate and up to date.
• Following up outstanding tasks and coordinating information to help keep projects moving.
• Handling calls, emails and visitor enquiries professionally.
• Liaising with colleagues, clients and suppliers across our businesses.
• Assisting with onboarding, training arrangements, internal communications and social media content.
• Identifying practical improvements to everyday administration and office processes.

Job description

Highly organised, resourceful and someone who gets things done? We’d love to hear from you.

MWG Shared Services is looking for an experienced Office & Business Support Coordinator to keep our Brisbane office running smoothly and work directly with our General Manager – Shared Services on a variety of projects and business priorities.

Our group operates across mining services, maintenance, hospitality and accommodation, offering plenty of variety for someone who enjoys being involved and making a difference.

This is a hands‑on administration role suited to someone who takes initiative, follows things through and enjoys being the person the team can rely on.

About the role

You’ll take ownership of everyday office administration while providing practical support to the General Manager and wider team. Your responsibilities will include:

Keeping the office organised, presentable and well supplied, including coordinating equipment, maintenance and service providers.

Working directly with the General Manager to assist with administration, research, follow‑ups and business projects.

Organising meetings, travel, catering, staff functions and corporate events.

Preparing and formatting correspondence, reports, presentations and meeting materials.

Maintaining registers, databases, records and action lists, ensuring information is accurate and up to date.

Following up outstanding tasks and coordinating information to help keep projects moving.

Handling calls, emails and visitor enquiries professionally.

Liaising with colleagues, clients and suppliers across our businesses.

Assisting with onboarding, training arrangements, internal communications and social media content.

Identifying practical improvements to everyday administration and office processes.

About you

You’re an experienced administrator who enjoys variety and can confidently manage both routine tasks and changing priorities. You notice what needs doing, ask sensible questions and take responsibility for seeing tasks through.

You’ll bring:

Demonstrated experience in office administration, office coordination or business support.

Strong organisational skills and the ability to manage competing deadlines.

Initiative and the confidence to work independently while knowing when to seek direction.

Excellent attention to detail and pride in producing accurate, well‑presented work.

Clear written communication and a professional, friendly manner.

Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint, and confidence learning new systems.

Discretion when handling confidential business and employee information.

A practical, flexible approach and willingness to help with the everyday tasks that keep an office running.

Experience supporting a senior manager and coordinating meetings or events will be highly regarded.

What we offer

Full‑time, Monday to Friday position in our Brisbane office. Office located near Barracks Retail Centre and Caxton Street precinct.

A supportive team that values initiative, reliability and good ideas.

Training and development to build on your existing skills.

Employee benefit program offering discounts and perks on everyday expenses, including groceries, electricity and gas; plus, access to premium discounts and benefits on health insurance, home loans, savings accounts and more.