Office/Administration Manager

Core4; Brisbane; On-site; AUD 90,000 - 120,000; Full time

Job summary

Core4 is looking for an organised and confident Office/Administration Manager to oversee our growing maintenance team. This role would suit someone with a strong background in administration and managing people, guiding and mentoring a team of maintenance coordinators and admin staff.

As part of the Senior Management team, you will work with the Business Improvement Manager to identify efficiencies and support day-to-day operations with the General Manager.

Qualifications

• Organised and reliable with ability to work in a busy environment.
• Experience in office management, operations or similar coordination role.
• Strong people management skills and accountability.
• Excellent organizational and multitasking abilities.
• Proactive mindset with problem-solving capability.
• Strong communication and relationship-building across departments.
• Hands-on approach and willingness to assist wherever needed.
• Comfort with business systems, spreadsheets and office software.

Responsibilities

• Oversee office administration, facilities and general business support.
• Lead and mentor maintenance coordinators and admin staff.
• Collaborate with Senior Management and Business Improvement Manager.
• Monitor workloads, identify bottlenecks and improve efficiency.
• Review supplier relations and cost-saving opportunities.
• Ensure fleet and equipment records are up to date.
• Provide hands-on support for enquiries and operations.

Skills

Office management

People leadership

Operations coordination

Process improvement

Communication skills

Job description

Core4 is looking for an organised and confident Office/Administration Manager to oversee our growing maintenance team.

This role would suit someone who has a strong background in administration and managing people, You will have a team of maintenance coordinators and admin support to guide and mentor.

As part of the Senior Management team, you will work closely with our Business Improvement Manager to identify efficiencies as well as the General Manager for day to day operations

Key Responsibilities

• Office & Business Operations: Oversee the smooth running of the office, administration, facilities and general business support functions.
• People Leadership: Support and coordinate staff, ensuring productivity, accountability and positive team performance.
• Workflow Management: Monitor workloads, follow up outstanding tasks, identify bottlenecks and ensure customer needs are being met.
• Job Management: Support maintenance coordinators to ensure client requests are being serviced and coordinators have the tools to deliver.
• Suppliers: Review supplier pricing, identify cost-saving opportunities and maintain strong relationships with key suppliers.
• Fleet & Equipment: Oversee admin support to ensure vehicle servicing, maintenance, repairs and associated records.
• Systems & Process Improvement: Identify inefficiencies, streamline procedures and implement practical improvements across the business.
• Hands-On Support: Step in to assist with administration, customer enquiries and operational tasks when required.

What we're looking for

We're looking for someone who is organised, reliable and comfortable working in a busy environment.

Ideally, you'll have:

• Previous experience in office management, business operations, team leadership or a similar coordination role.
• Strong people management skills with the confidence to motivate, support and hold team members accountable.
• Experience working within a service-based, operational or process-driven business.
• Excellent organisational skills and the ability to juggle multiple priorities.
• A proactive mindset with the ability to identify problems and implement solutions.
• Strong communication skills and the ability to build positive relationships across departments.
• A practical, hands-on approach and willingness to help wherever needed.
• Confidence working with business management systems, spreadsheets and office software.

Core4 provides property services across Australia and New Zealand, working with clients across commercial, hospitality, retail and other large property portfolios. This means there is plenty of variety and exposure to different types of jobs and clients.

Be in a position to guide, mentor, establish change and foster a positive culture.

Please note only shortlisted candidates will be contacted.