Office Manager

TSS Group; Western Australia; On-site; AUD 65,000 - 90,000; Full time

Job summary

TSS Group is seeking an organised Office Manager to oversee day-to-day administrative functions for our Perth team. This hands-on role collaborates with Directors, Operations Manager and recruitment teams to ensure efficient systems and processes.

You will manage office workflows, payroll-related activities, documentation and compliance, while maintaining strong relationships with clients and contractors. A relevant business administration background and proactive approach are essential.

Qualifications

• Previous experience in office management, office coordination or business administration.
• A relevant qualification in business, management or administration, or equivalent practical experience.
• Strong organisational skills and the ability to manage multiple priorities independently.
• Experience coordinating administrative workflows and maintaining accurate business records.
• Exposure to payroll, invoicing, accounts administration or personnel coordination.
• Strong communication skills and confidence dealing with employees, clients and external stakeholders.
• Good working knowledge of Microsoft Office and general business systems.
• A proactive approach to problem-solving and improving administrative processes.
• Experience in recruitment, labour hire or workforce services would be advantageous but is not essential.

Responsibilities

• Coordinate and oversee the day-to-day administrative operations of our Perth office.
• Manage office workflows, establish priorities and maintain effective administrative procedures.
• Coordinate administrative activities across recruitment, payroll, contractor onboarding and business operations.
• Maintain accurate business records, personnel documentation, contracts and compliance registers.
• Assist with payroll administration, timesheets, invoicing, supplier bills and financial records.
• Coordinate office resources, equipment, supplies and external service providers.
• Monitor administrative tasks and follow up on outstanding requirements.
• Liaise with clients, contractors, employees and internal stakeholders to resolve administrative matters.
• Assist with WHS documentation and ensure administrative activities comply with relevant policies and procedures.
• Identify opportunities to improve office systems, processes and operational efficiency.

Skills

Office management

Office coordination

Business administration

Payroll exposure

Microsoft Office

Communication

Education

Business/Administration qualification

Equivalent practical experience

Tools

Microsoft Office?

Job description

Established in 2018, TSS Group is a privately owned recruitment and workforce services business headquartered in Perth, with additional operations in the UK and Europe.

We specialise in providing skilled personnel to the mining, resources, manufacturing and associated industries, delivering labour hire, permanent recruitment and workforce management services.

We operate with a small, close-knit team and take pride in the relationships we build with our clients and contractors. Our payroll, mobilisation and administrative functions are managed in-house, allowing us to remain responsive and maintain high standards of service.

The Opportunity

We are seeking an organised and capable Office Manager to join our Perth team and take responsibility for coordinating the day-to-day administrative functions of the business.

This is a varied, hands-on position working closely with our Directors, Operations Manager and recruitment teams to ensure our office systems, processes and administrative activities operate efficiently.

The role covers office administration, personnel coordination, payroll-related activities, compliance documentation and general business operations.

We're looking for someone who takes ownership of their responsibilities, can manage competing priorities and enjoys improving how things are done.

Key Responsibilities

Coordinate and oversee the day-to-day administrative operations of our Perth office.

Manage office workflows, establish priorities and maintain effective administrative procedures.

Coordinate administrative activities across recruitment, payroll, contractor onboarding and business operations.

Maintain accurate business records, personnel documentation, contracts and compliance registers.

Assist with payroll administration, timesheets, invoicing, supplier bills and financial records.

Coordinate office resources, equipment, supplies and external service providers.

Monitor administrative tasks and follow up on outstanding requirements.

Liaise with clients, contractors, employees and internal stakeholders to resolve administrative matters.

Assist with WHS documentation and ensure administrative activities comply with relevant policies and procedures.

Identify opportunities to improve office systems, processes and operational efficiency.

About You

We're looking for someone with a strong administrative background who is comfortable taking responsibility for a broad range of office functions.

Ideally, you will bring:

Previous experience in office management, office coordination or business administration.

A relevant qualification in business, management or administration, or equivalent practical experience.

Strong organisational skills and the ability to manage multiple priorities independently.

Experience coordinating administrative workflows and maintaining accurate business records.

Exposure to payroll, invoicing, accounts administration or personnel coordination.

Strong communication skills and confidence dealing with employees, clients and external stakeholders.

Good working knowledge of Microsoft Office and general business systems.

A proactive approach to problem-solving and improving administrative processes.

Experience in recruitment, labour hire or workforce services would be advantageous but is not essential.

What's on Offer

Permanent, full-time position based in Perth.

Join an established, privately owned Australian business.

Work directly with senior management and have genuine involvement in day-to-day business operations.

Broad and varied responsibilities across office management and administration.

A close-knit team with straightforward communication and decision-making.

Opportunity to contribute to the ongoing improvement of our internal systems and processes.