Office Manager

Pegasus Community Care Limited Partnership; Sydney; On-site; AUD 75,000 - 100,000; Full time

Benefits offered by this job

Supportive leadership team

Own office processes

Diverse service streams exposure

Contribute to organisational-improving

Respectful workplace culture

Job summary

Pegasus Community Care Limited Partnership in Kings Park, NSW, is seeking an experienced Office Manager to join our corporate team. This hands-on role coordinates daily administration, supports the CEO and Leadership Team, and oversees office resources and supplier relationships to enable efficient operations.

You will work autonomously, manage competing priorities and maintain accurate records, with payroll assistance as required.

Qualifications

• You are a highly organised, dependable and proactive professional who takes pride in maintaining an efficient and well-managed office environment.
• Previous experience in office management, administration, executive support or a similar role.
• Experience using databases and Microsoft Office (Outlook, Excel, Word).

Responsibilities

• Coordinate the day-to-day administration and operation of the corporate office.
• Provide executive administrative support to the CEO and Leadership Team.
• Manage office resources and supplier relationships; maintain organisational records.
• Assist Payroll with timesheet processing and reconciliations as required.
• Coordinate meetings, calendars, agendas, correspondence and business documentation.
• Coordinate incoming and outgoing correspondence, deliveries and general office communications.
• Liaise with external IT providers and maintain office equipment.
• Support organisational projects and identify improvements to administrative systems and processes.

Skills

Office management

Executive support

Time management

Communication

Confidentiality

Education

Experience in admin roles

Tools

MS Office (Outlook, Excel, Word)

Databases

Job description

Pegasus Community Care provides staffing and support services across Out-of-Home Care, NDIS, and community programs. Our work is fast-paced and operationally critical, ensuring the right staff are placed to support vulnerable people safely and consistently.

We are seeking an experienced, highly organised and proactive Office Manager to join our corporate team based in Kings Park, NSW.

This is a hands-on role responsible for coordinating the day-to-day administration of our corporate office, supporting the Chief Executive Officer and Leadership Team, managing office resources and suppliers, and providing administrative assistance across the organisation.

This role requires someone who can work autonomously, confidently manage competing priorities and ensure administrative functions are completed accurately and efficiently.

Why work with Pegasus Community Care

• Supportive and collaborative leadership team
• Opportunity to take ownership of office administration and processes
• Exposure to diverse service streams across NDIS and Out-of-Home Care
• Opportunity to contribute to organisational improvements and business efficiency
• A respectful, values-driven workplace culture

About the role

Reporting to the Chief Executive Officer, you will coordinate the day-to-day administration and efficient operation of the corporate office.

You will provide administrative support to the Leadership Team, manage office resources and supplier relationships, maintain organisational records and assist with Payroll and Accounts administration as required.

Key Responsibilities

• Coordinate the day-to-day administration and operation of the corporate office
• Manage office supplies, equipment, resources and purchasing requirements
• Liaise with suppliers, contractors and external service providers
• Coordinate office maintenance, repairs, equipment servicing and general facilities requirements
• Maintain accurate organisational registers, filing systems and administrative records
• Provide executive administrative support to the CEO and Leadership Team
• Coordinate meetings, calendars, agendas, correspondence and business documentation
• Prepare reports, spreadsheets, presentations and operational documentation
• Assist Payroll with timesheet processing, documentation, routine enquiries and reconciliations as required
• Provide general administrative assistance to Accounts and other business functions as neededli>
• Coordinate incoming and outgoing correspondence, deliveries and general office communications
• Liaise with external IT providers and maintain office equipment
• Assisting with follow-up communication where required
• Support organisational projects and identify improvements to administrative systems and processes

About you

You are a highly organised, dependable and proactive professional who takes pride in maintaining an efficient and well-managed office environment.

You enjoy variety, can confidently manage multiple priorities and are comfortable supporting senior leadership while remaining hands-on with day-to-day administrative responsibilities.

You demonstrate initiative, sound judgement and professionalism, with the ability to work independently while building positive working relationships across the organisation.

• Previous experience in office management, administration, executive support or a similar role
• Strong organisational and time management skills, with the ability to manage competing priorities
• Experience coordinating office administration, suppliers, purchasing and general business operations
• Excellent written and verbal communication skills
• High level of accuracy, attention to detail and administrative recordkeeping
• Ability to work independently, exercise initiative and maintain confidentiality
• Experience in rostering, scheduling, bookings or administration
• Experience using databases and Microsoft Office (Outlook, Excel, Word)

Qualifications / Attributes

• Strong organisational and time management skills
• High level written and verbal communication skills
• Ability to work under pressure and manage competing priorities
• Attention to detail and accuracy in data entry

Our Commitment

We are committed to a diverse and inclusive workplace and welcome applications from people of all backgrounds. Diversity information, where provided, is not used as part of the selection process.

Pegasus Care is a privately owned Australian HR Consulting company that specialise in casual & permanent staffing solutions for the Community Services Sector. We place great importance on being able to provide trained support staff in a timely manner, with cost effective solutions in all aspects of service delivery.

Since our inception we have earned a reputation as a leading provider in NSW and have the capability to tailor our services to meet your requirements. We pride ourselves on our ability to offer a quality service and most importantly our unwavering passion for the rights of people with a disability and or mental health diagnosis and their carers. We have built processes and systems that can be adapted to new projects without imposing rigidity, creating flexibility in our services.

Our recruitment team has a diverse range of experience and qualifications in the Community Services Sector which includes Social Work, Psychology, Consulting, Training and Recruitment, HR Management, Business Manager and Disability Support Co-ordination. Our team are well acquainted with the skills that are essential with the often sensitive requirements of your clients.

Source: This is an extract from the company's own website