Office Manager

Jarnac holdings Pty ltd; Sydney; On-site; AUD 70,000 - 100,000; Full time

Job summary

Jarnac holdings Pty ltd is seeking an experienced operations administrator to combine daily office tasks with local fleet logistics, financial tracking, and team leadership in Sydney. You will keep passenger cars and trucks compliant, well-maintained, and profitable while delivering excellent local customer service.

You will process invoices, manage deposits, payroll, and reconcile statements in MYOB AccountRight, while coordinating registrations, inspections, tolls, servicing, and staff

Qualifications

• Proficient with MYOB AccountRight for financials and payroll.

Responsibilities

• Process daily rental invoices and security deposits; reconcile bank statements in MYOB.
• Manage payroll and chase outstanding commercial hire accounts.
• Coordinate vehicle registrations, inspections, tolls, and servicing with local mechanics.
• Ensure drivers licenses (incl. international permits) and local Sydney addresses are verified.
• Enforce rental terms and insurance policy rules.
• Lead and roster front-counter clerks and coordinate detailers/groomers.
• Escalate booking disputes or roadside assistance; act as primary contact.
• Source and order office supplies and in-vehicle equipment.

Skills

Accounts payable/receivable

Team leadership

Month-end reporting

Customer service

Tools

MYOB AccountRight

Job description

This role blends daily office administration, local fleet logistics, financial tracking, and team leadership. You will ensure passenger cars and commercial trucks remain compliant, well-maintained, and highly profitable while delivering exceptional local customer service.

Key responsibilities

Process daily customer rental invoices, manage security deposit pre-authorisations, and reconcile bank statements exclusively via MYOB Business / AccountRight

Manage payroll and chase outstanding commercial hire accounts

Coordinate vehicle registration renewals, Transport for NSW pink/blue slip inspections, toll account management (Linkt/E-Toll), and scheduled servicing with local mechanics

Ensure all staff meticulously check driver's licenses (including international permits) and verify proof of local Sydney addresses

Enforce strict compliance with rental agreement terms and insurance policy rules

Lead and roster front-counter rental clerks and manage local detailers/groomers

Act as the primary point of escalation for customer booking disputes or roadside assistance incidents

Source and order office supplies, cleaning chemicals, and mandatory in-vehicle equipment like GPS units, safety triangles, and child restraints

About you

Advanced, hands-on proficiency with MYOB AccountRight is mandatory

Confident handling accounts payable/receivable, bank feeds, and end-of-month reporting within MYOB AccountRight

2+ years in an office management or senior operations role, ideally within a car rental agency, dealership, logistics depot, or automotive workshop

Familiarity with NSW transport rules, toll networks, and basic automotive maintenance cycles

Valid, unrestricted NSW C-Class driver's license (or higher) with a clean driving record

Strong commercial problem-solving abilities