Office Manager

Timberking Group Pty Ltd; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Diamond Valley Mitre 10 is seeking an experienced Office Manager to oversee day-to-day financial administration, payroll, accounts management and general office operations in a busy retail setting.

The role involves supervising 1–2 staff, maintaining accurate records, and ensuring compliance with BAS and GST. Ideal candidates have strong organisational skills and a reliable, detail-focused approach.

Qualifications

• Proven experience in office management and bookkeeping.
• Ability to manage ownership of the office environment including 1–2 staff.
• Strong knowledge of accounts payable, creditors and debtors management.
• Experience processing payroll and managing employee records.
• Understanding of BAS, GST and general accounting procedures.
• Experience with Work Cover administration or willingness to learn.
• Confidence using accounting and payroll software.
• Excellent organisational and time management skills.
• High level of confidentiality, integrity and reliability.

Responsibilities

• Process and reconcile supplier invoices and statements.
• Manage creditor accounts and payment schedules.
• Ensure accurate and timely supplier payments.
• Maintain accurate financial records.
• Manage customer accounts and invoicing.
• Monitor outstanding debtors and follow up overdue accounts.
• Process store wages and payroll accurately and on time.
• Manage staff timesheets, leave entitlements and payroll records.
• Maintain payroll compliance and employee records.
• Assist with payroll-related reporting and administration.
• Manage Work Cover claims and associated administration.
• Liaise with relevant parties regarding claims and return-to-work processes.
• Assist with workplace compliance requirements.
• Prepare and assist with BAS, GST reporting and month-end procedures.
• Support general bookkeeping and accounting requirements.

Skills

Office management

Bookkeeping

Accounts payable

Payroll

BAS & GST knowledge

Work Cover administration

Accounting software

Attention to detail

Tools

Xero

MYOB

Job description

Salary: Competitive remuneration based on experience and qualifications

About the Role

Diamond Valley Mitre 10 is seeking an experienced, highly organised and motivated Office Manager to join our team.

This is a key position within our business, responsible for overseeing the day-to-day financial administration, payroll, accounts management and general office operations.

We are looking for a reliable and detail-oriented professional who takes ownership of the office responsibilities, works confidently to supervise with minimal supervision and enjoys being part of a busy retail environment.

The successful applicant is responsible for managing 1-2 office staff members and maintaining high standards and attention to detail and will play an important role in ensuring the smooth and efficient operation of our business.

Key Responsibilities

Your duties will include, but are not limited to:

Accounts Payable & Creditors

• Processing and reconciling supplier invoices and statements.
• Managing creditor accounts and payment schedules.
• Ensuring accurate and timely supplier payments.
• Maintaining accurate financial records.

Accounts Receivable & Debtors

• Managing customer accounts and invoicing.
• Monitoring outstanding debtors and following up overdue accounts.
• Processing customer payments and account reconciliations.

Payroll & Staff Administration

• Processing store wages and payroll accurately and on time.
• Managing staff timesheets, leave entitlements and payroll records.
• Maintaining payroll compliance and employee records.
• Assisting with payroll-related reporting and administration.

Work Cover & Compliance

• Managing Work Cover claims and associated administration.
• Maintaining accurate documentation and records.
• Liaising with relevant parties regarding claims and return-to-work processes.
• Assisting with workplace compliance requirements.
• Preparing and assisting with Business Activity Statements (BAS).
• Managing GST reporting and reconciliations.
• Assisting with month-end reporting and financial procedures.
• Supporting general bookkeeping and accounting requirements.

General Office Management

• Overseeing daily office administration and financial processes.
• Fostering team autonomy while maintaining ownership of office outcomes.
• Maintaining organised and accurate business records.
• Liaising with management, suppliers, customers and staff.
• Identifying opportunities to improve office efficiency and procedures.

About You

To be successful in this role, you will ideally have:

• Proven experience in office management, bookkeeping or a similar accounts-focused position.
• Ability to manage ownership of office environment including 1-2 staff members.
• Strong knowledge of accounts payable, creditors and debtors’ management.
• Experience processing payroll and managing employee records.
• An understanding of BAS, GST and general accounting procedures.
• Experience with Work Cover administration or a willingness to learn.
• Confidence using accounting and payroll software.
• Excellent organisational and time management skills.
• Strong attention to detail and a high level of accuracy.
• The ability to work independently, prioritise workloads and meet deadlines.
• Professional communication skills and a positive, proactive attitude.
• A high level of confidentiality, integrity and reliability.

Previous experience in a retail or hardware environment would be advantageous but is not essential.