Finance & Administration Manager

Cartage Australia Pty Ltd; Melbourne; On-site; AUD 120,000 - 135,000; Full time

Benefits offered by this job

$120,000–$135,000 AUD plus superannuit

Full-time role in Clyde North

Opportunity to lead finance across 3+州

Collaborative management environment

Job summary

Cartage Australia Pty Ltd is seeking an experienced Finance & Administration Manager to own day-to-day accounting and office administration. This hands-on role requires strong NetSuite expertise, payroll oversight, and accurate financial reporting across multiple states.

You will collaborate with management and external accountants, oversee month-end, cash flow, asset registers, and tax matters while improving systems and controls. Based in Clyde North, full-time.

Qualifications

• Experience using Oracle NetSuite for accounting and financial administration.
• Proven experience in a finance/administration management role or senior bookkeeping.
• Strong payroll, AP/AR, reconciliations and month-end reporting knowledge.
• Experience with fixed asset registers and depreciation understanding.
• Ability to interpret financial reports and explain findings clearly.
• Advanced Excel skills and comfort with financial data.

Responsibilities

• Oversee financial management and reporting: month-end, P&L, balance sheet, and reports.
• Payroll oversight: ensure accurate processing and reporting.
• Accounts payable/receivable: manage invoicing and supplier payments.
• Reconciliations and controls: bank, card and GL reconciliations; controls.
• Cash flow: monitor balances, commitments and overdue accounts.
• Fleet and fixed assets: maintain asset register and depreciation schedules.
• Tax and year-end: prepare information for BAS, tax reporting and year-end.
• Office administration: coordinate priorities and records.
• Process improvement: identify errors and improve systems.

Skills

Oracle NetSuite

Payroll

Financial reporting

Month-end reporting

Cash flow management

Reconciliations

Fixed assets

Excel

Attention to detail

Discretion with confidential data

Education

Accounting/bookkeeping qualifications

Tools

Oracle NetSuite

Job description

Cartage Australia is a leading transport and material supply business operating across Victoria, Queensland and South Australia. With a substantial fleet of trucks and trailers, we support Australia's largest customers across the construction, quarrying, concrete and civil infrastructure sectors. Our business combines bulk transport services with an extensive quarry and material supply network.

We are seeking an experienced Finance & Administration Manager to take ownership of our day-to-day finance function and oversee office administration.

This is a hands‑on role for someone with strong accounting and bookkeeping knowledge, practical Oracle NetSuite experience, and the confidence to keep financial processes accurate, organised and on schedule. You will work closely with management and our external accountants, providing reliable financial information and helping improve how the business operates.

About the role

You will oversee the key financial and administrative functions that support our national operations, balancing supervision and coordination with practical involvement in the work.

Your responsibilities will include:

• Financial management and reporting: Managing accounting processes in Oracle NetSuite, completing month-end accounts, and preparing accurate profit and loss, balance sheet and management reports.
• Payroll oversight: Ensuring payroll is processed accurately and on time, with appropriate checks and associated reporting completed.
• Accounts payable and receivable: Overseeing invoicing, supplier payments, debtor follow-up and the timely resolution of discrepancies.
• Reconciliations and controls: Completing and reviewing bank, credit card and general ledger reconciliations, and maintaining sound financial controls.
• Cash flow: Monitoring cash balances, upcoming commitments and overdue accounts, and keeping management informed.
• Fleet and fixed assets: Maintaining the asset register, recording purchases and disposals, and coordinating depreciation schedules with our external accountants.
• Tax and year-end support: Preparing and coordinating information for BAS, tax reporting and year-end accounts.
• Office administration: Coordinating administrative priorities, maintaining organised records and supporting the wider team.
• Process improvement: Identifying errors, resolving issues and improving financial systems, reporting and administrative processes.

About you

You are comfortable taking responsibility, working independently and experienced in leading a team. You can move between detailed financial work and broader office priorities, and communicate clearly with management, colleagues, suppliers and external accountants.

You will bring:

• Demonstrated practical experience using Oracle NetSuite for accounting and financial administration - strongly preferred.
• Proven experience in a similar finance and administration management role, or a senior bookkeeping role with broader responsibility.
• Strong working knowledge of payroll, accounts payable and receivable, reconciliations and month-end reporting.
• Experience maintaining fixed asset registers and an understanding of depreciation.
• The ability to interpret financial reports, investigate discrepancies and explain findings clearly.
• Strong Excel skills and confidence working with financial data.
• Excellent attention to detail, organisation and time management.
• Sound judgement and discretion when handling confidential financial and employee information.
• Experience in transport, logistics, construction or another business with a substantial fleet or equipment base would be highly regarded.
• Relevant accounting or bookkeeping qualifications are desirable.

What we offer

• $120,000–$135,000 plus superannuation, depending on skills and experience.
• A full-time position based in our new office in Clyde North.
• A key role supporting a business operating across three states.
• Close working relationships with management and visibility across the business.
• The opportunity to improve systems, strengthen reporting and make a practical contribution to our operations.