Office Manager

Coolstar Refrigerated Pty Ltd; Blacktown; On-site; AUD 70,000 - 90,000; Full time

Job summary

Coolstar Refrigerated Pty Ltd – Blacktown NSW is seeking an experienced Office Manager to oversee administrative operations, coordinate office activities and maintain records. The role supports management in a fast-paced logistics environment, requiring strong organisation and attention to detail.

The candidate will supervise administrative staff, manage resources, and ensure OH&S compliance while liaising with management, suppliers and clients to resolve issues and improve service standards.

Qualifications

• Qualifications in Business Administration, Management or related discipline or relevant experience.
• Experience in office management and administrative coordination.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to supervise and coordinate administrative staff.
• Experience managing business records, accounts and office procedures.
• Proficiency in Microsoft Office and relevant business administration software.

Responsibilities

• Plan, review and coordinate office services, administrative procedures and service standards.
• Manage the day-to-day clerical and administrative operations of the office.
• Allocate staff, office space, equipment and other resources according to business requirements.
• Assign work to administrative staff and monitor performance and workloads.
• Manage office records, accounts, correspondence and administrative documentation.
• Liaise with management, professionals, suppliers and clients to coordinate office matters and resolve issues.
• Oversee office supplies, equipment, facilities and maintenance requirements.
• Coordinate personnel activities, including recruitment, onboarding, payroll, training, performance management and supervision.
• Ensure office operations comply with occupational health and safety requirements and relevant legislation, policies and procedures.
• Prepare reports, correspondence and administrative documents and provide support to management.

Skills

Office management

Administrative coordination

Organisational skills

Time management

Communication skills

Staff supervision

Education

Business Administration or related discipline

Tools

Microsoft Office

Job description

Coolstar Refrigerated Pty Ltd – Blacktown NSW

The Office Manager will be responsible for managing administrative operations, coordinating office activities, maintaining business records and supporting management to ensure the efficient functioning of the organisation. The successful candidate will demonstrate strong organisational skills, attention to detail and the ability to manage multiple administrative responsibilities in a fast-paced business environment.

Key responsibilities

• Plan, review and coordinate office services, administrative procedures and service standards.
• Manage the day-to-day clerical and administrative operations of the office.
• Allocate staff, office space, equipment and other resources according to business requirements.
• Assign work to administrative staff and monitor performance and workloads.
• Manage office records, accounts, correspondence and administrative documentation.
• Liaise with management, professionals, suppliers and clients to coordinate office matters and resolve issues.
• Oversee office supplies, equipment, facilities and maintenance requirements.
• Coordinate personnel activities, including recruitment, onboarding, payroll, training, performance management and supervision.
• Ensure office operations comply with occupational health and safety requirements and relevant legislation, policies and procedures.
• Prepare reports, correspondence and administrative documents and provide support to management.

About you

• Relevant qualifications in Business Administration, Management or a related discipline; or relevant experience that meets the occupation requirements.
• Demonstrated experience in office management and administrative coordination.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to supervise and coordinate administrative staff.
• Experience managing business records, accounts and office procedures.
• Proficiency in Microsoft Office and relevant business administration software.
• Ability to work independently and manage competing priorities.

About us

Coolstar Refrigerated Pty Ltd is a refrigerated transport and logistics business committed to delivering reliable and efficient refrigerated logistics solutions.