Office Manager

AQMIND PTY LTD; Bathurst; On-site; AUD 70,000 - 85,000; Full time

Job summary

HGD Services PTY LTD is seeking an experienced Office Manager to oversee administrative operations and support expansion into new service areas in Bathurst. The role focuses on streamlining office systems, coordinating staff, and maintaining records and payroll processes.

Ideal candidate will have a diploma or higher in business administration and at least 1 year managing office systems, with strong organisational and communication skills to liaise with clients, suppliers, and staff.

Qualifications

• Diploma or higher qualification in business administration, management or a related field.
• Demonstrated experience organising and controlling office administrative systems for a minimum of 1 year.
• Strong organisational, time-management and problem-solving skills.
• Excellent oral and written communication skills, with the ability to liaise professionally with clients, suppliers and staff.

Responsibilities

• Plan and review office administrative systems and procedures.
• Coordinate administrative support between team members, sites and operational personnel.
• Allocate staff, workspace, vehicles and equipment to meet operational needs.
• Prepare work schedules and coordinate staff rosters and assign duties to other support staff.
• Maintain records and coordinate payroll, leave, training and other personnel activities.
• Maintain office accounts, files and bookkeeping records.
• Liaise with accountants, suppliers, contractors and other professionals.
• Coordinate office activities and resolve administrative and operational issues.

Skills

Organisational skills

Time-management

Problem-solving

Written & verbal communication

Confidentiality

Education

Diploma or higher in business administration/related field

Tools

Office software

Scheduling systems

Bookkeeping software

Job description

Job Type: Permanent position | Full time position

Job Description

Position: OFFICE MANAGER Pay: $70,000 - $85,000 per annum + Superannuation Location: 356 Howick street Bathurst NSW 2795 Full-Time Permanent position working minimum 38 hours a week Our client HGD Services PTY LTD is a Bathurst-based provider of housekeeping, general commercial and industrial cleaning services to businesses across the region. Established to meet the growing service needs of local commercial clients, the company is expanding its operations into other service areas too related to maintenance and property services.

As the business is growing, HGD Services is seeking an experienced Office Manager to oversee the administrative operations that support this expansion. Responsibility Responsible for organising and control the functions and resources of the company's office, including its administrative systems and office personnel. Ideal candidate will be responsible for the smooth day-to-day running of the office and will play a key role in supporting the company's existing operations and expansion into new service areas.

Key Duties

• Plan and review office administrative systems and procedures.
• Coordinate administrative support between team members, sites and operational key personals involved.
• Allocate staff, workspace, vehicles and equipment to meet operational needs.
• Prepare work schedules and coordinate staff rosters and assign duties to other support staff.
• Engage actively into monitoring staff performance against company standards and client requirements.
• Coordinate recruitment, onboarding and induction of office and field staff.
• Maintain records and coordinate payroll, leave, training and other personnel activities.
• Support performance management and staff supervision.
• Maintain office accounts, files and bookkeeping records.
• Liaise with accountants, suppliers, contractors and other professionals.
• Coordinate office activities and resolve administrative and operational issues.
• Maintain client relationships and support service delivery standards.
• Monitor office equipment, vehicles, cleaning supplies and other operational resources.
• Arrange maintenance, servicing and replenishment of company resources.
• Ensure office and operational activities comply with WHS requirements.
• Monitor WHS requirements for staff working at client sites.
• Review administrative processes and recommend improvements as the business grows.
• Support the Director with the expansion of services and operations across the region.

Mandatory Skills and Experience Required

• Diploma or higher qualification in business administration, management or a related field.
• Demonstrated experience organising and controlling office administrative systems for a minimum of 1 year.

Other Requirements

• Strong organisational, time-management and problem-solving skills.
• Sound computer skills, including experience with office software, scheduling systems and bookkeeping/accounting software.
• Excellent oral and written communication skills, with the ability to liaise professionally with clients, suppliers and staff.
• Understanding of WHS compliance requirements, facilities or trade services environment.
• Ability to maintain confidentiality and handle sensitive company and client information appropriately.

Applications will be accepted from 4 September 2026 to 4 October 2026.