Facilities Administrator

Capstone Recruitment; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Capstone Recruitment is assisting a large NSW public-sector client with an ongoing, hybrid role based in Western Sydney. The successful candidate will support the procurement and management of property and facilities contracts, working from home two days a week and three days in the office.

The role sits in the Contracts and Safety Compliance team within Property Services and reports to the Contracts and Safety Compliance Manager. Immediate availability and NSW licensing are required.

Qualifications

• Experience in contract administration.
• Experience managing procurement risks.
• Facilities coordination or facilities administration experience is highly regarded.
• Ability to explain complex contract requirements clearly to a wide range of people.
• Sound judgement, initiative and a high level of attention to detail.
• Availability to start immediately.
• A current NSW Driver’s Licence (essential).

Responsibilities

• Administering contracts in line with approved Contract Management Plans and keeping contract information accurate and up to date
• Helping develop and implement contract management plans, including sourcing documents, monitoring supplier performance and addressing non performance
• Taking part in desktop and on site audits and reporting findings so performance issues can be actioned
• Interpreting and explaining contract requirements, terms and conditions to stakeholders to support compliance and decision making
• Building and maintaining strong relationships with suppliers and stakeholders to minimise risk and get the most value from each contract
• Proactively identifying and managing contract risks across a high volume of contracts

Skills

Contract administration

Procurement risk management

Facilities coordination

Stakeholder communication

Attention to detail

Job description

An immediate opportunity for an organised facilities or contracts administrator to support a large, well established organisation, with two days working from home each week.

About the organisation

Our client is a large, well established organisation with a significant NSW property portfolio. It offers stable, purposeful work in a professional and supportive environment.

About the role

This is an ongoing contract based in Western Sydney, starting as soon as possible. The role is hybrid, with three days in the office and two days working from home each week. You will join the Contracts and Safety Compliance team within Property Services and report to the Contracts and Safety Compliance Manager. You will support the procurement and management of the organisation’s property and facilities contracts, making sure suppliers deliver to agreed standards.

Key responsibilities include:

• Administering contracts in line with approved Contract Management Plans and keeping contract information accurate and up to date
• Helping develop and implement contract management plans, including sourcing documents, monitoring supplier performance and addressing non performance
• Taking part in desktop and on site audits and reporting findings so performance issues can be actioned
• Interpreting and explaining contract requirements, terms and conditions to stakeholders to support compliance and decision making
• Building and maintaining strong relationships with suppliers and stakeholders to minimise risk and get the most value from each contract
• Proactively identifying and managing contract risks across a high volume of contracts

About you

• Experience in contract administration
• Experience managing procurement risks
• Facilities coordination or facilities administration experience is highly regarded
• Ability to explain complex contract requirements clearly to a wide range of people
• Sound judgement, initiative and a high level of attention to detail
• Availability to start immediately
• A current NSW Driver’s Licence (essential)