F&B Team Leader

Ithemba Recruitment- Sourcing Top Talent; Canberra; On-site; AUD 73,000 - 104,000; Full time

Benefits offered by this job

12% super

Job summary

Ithemba Recruitment- Sourcing Top Talent is seeking a Property Administration Officer in Canberra, ACT. This 12-month contract offers $64.10 per hour plus 12% super, with ASAP start.

You will coordinate contractor bookings, manage tenant maintenance requests, review invoices, maintain asset registers and support with data entry and system transitions, using AI tools where appropriate.

Qualifications

• Strong administration and organisational skills with excellent attention to detail.
• Ability to manage competing priorities, requests and deadlines.
• Proficient in MS Office and data entry.
• Professional written and verbal communication skills.
• Confident liaising with tenants, contractors, suppliers and other stakeholders.

Responsibilities

• Coordinate contractor bookings, site access, work orders and associated documentation.
• Triage, track and manage tenant maintenance requests and liaise with contractors, suppliers and consultants.
• Review, process and maintain invoices, contractor job cards and supporting records.
• Maintain asset registers, utility tracking sheets and other building records.
• Review utility accounts against internal records and coordinate monthly submeter readings.
• Track contractor, supplier and consultant insurance documentation and ensure records remain current.
• Assist with document formatting, version control, signatures, approvals and filing.
• Support tenant communications and respond to general enquiries in coordination with relevant stakeholders.
• Provide diary management and general administrative support.
• Assist with the transition to new management systems, including data entry and validation.
• Use technology, AI and automation tools to improve administrative processes and efficiency where appropriate.

Skills

Administration

Organisational skills

Attention to detail

Time management

Communication skills

Tools

Outlook

Excel

Word

Job description

Position

Property Administration Officer

Location

Canberra, ACT

Start Date

ASAP

Duration

12-month contract with potential for permanent employment

Pay

$64.10 per hour plus 12% super

Security Requirements

Must have full working rights in Australia

Key Responsibilities

• Coordinate contractor bookings, site access, work orders and associated documentation.
• Triage, track and manage tenant maintenance requests and liaise with contractors, suppliers and consultants.
• Review, process and maintain invoices, contractor job cards and supporting records.
• Maintain asset registers, utility tracking sheets and other building records.
• Review utility accounts against internal records and coordinate monthly submeter readings.
• Track contractor, supplier and consultant insurance documentation and ensure records remain current.
• Assist with document formatting, version control, signatures, approvals and filing.
• Support tenant communications and respond to general enquiries in coordination with relevant stakeholders.
• Provide diary management and general administrative support.
• Assist with the transition to new management systems, including data entry and validation.
• Use technology, AI and automation tools to improve administrative processes and efficiency where appropriate.

Experience / Requirements

• Strong administration and organisational skills with excellent attention to detail.
• Demonstrated ability to manage competing priorities, requests and deadlines.
• Strong document, records and filing management skills.
• Professional written and verbal communication skills.
• Confidence liaising with tenants, contractors, suppliers and other stakeholders.
• Good numerical skills and confidence reviewing invoices, accounts and tracking sheets.
• Strong Microsoft Office skills, particularly Outlook, Word and Excel.
• Ability to learn and work confidently across different management systems.
• Proactive approach with the ability to take ownership of administrative tasks.
• An interest in using technology, AI and automation to improve processes.
• Previous experience in property, facilities management, building management, construction or a similar environment would be advantageous but is not essential.