Office Coordinator & Sales Administrator | Eastern Suburbs

Vault Advisory; Sydney; On-site; AUD 65,000 - 75,000; Full time

Job summary

Vault Advisory in Sydney’s Eastern Suburbs is seeking a hands-on reception/office administrator with real estate experience. You’ll join a busy team, support the sales and property management sides, handle client inquiries, and help keep the office running smoothly.

This role is a stepping stone into sales administration, leasing or property management, with room to grow as you learn the business. You’ll gain exposure across campaigns, CRM updates and listing administration, in a supportive,

Qualifications

• At least 12 months of real estate experience.
• Current NSW Certificate of Registration or near completion.
• Strong communication and confidence when dealing with clients.
• Excellent organisational skills to stay on top of a busy office.
• Experience using real estate systems and CRMs.

Responsibilities

• Handling incoming calls and client inquiries.
• Supporting the sales team with admin tasks and campaign prep.
• Assisting the property management team with general administration.
• Preparing property documents, forms and correspondence.
• Updating the CRM and keeping property/client data accurate.
• Assisting with property marketing and listing administration.
• Coordinating general office requirements and maintaining order.
• Being the go-to person to keep things moving.

Skills

Communication skills

Organised / detail-oriented

Proactive attitude

Client handling

Team collaboration

Education

NSW Cert of Registration

Tools

CRM software

Job description

Already working in real estate and ready for something with a bit more opportunity?

This is a great role for someone who has some industry experience under their belt, enjoys being across everything, and wants to join a busy Eastern Suburbs office where you can actually learn, grow and move forward.

You’ll be joining an established, high-performing real estate business and working across both the sales and property management sides of the office.

It’s a hands‑on role with plenty of variety. You’ll be the person helping keep the office moving, supporting the team, dealing with clients and getting exposure to the broader workings of a successful agency.

And importantly, this doesn’t need to be your forever reception role.

If you eventually want to move into sales administration, leasing, property management or another area of real estate, there’s room to build from here.

WHAT YOU’LL BE DOING

No two days will look exactly the same, but your role will include:

• Managing incoming calls, enquiries and clients coming into the office

• Supporting the sales team with administration, documentation and campaign preparation

• Assisting the property management team with general administration where required

• Preparing property documents, forms and correspondence

• Updating the CRM and keeping property and client information accurate

• Assisting with property marketing and listing administration

• Coordinating general office requirements and keeping everything organised

• Being the go-to person when something needs to get sorted

WHO THEY’RE LOOKING FOR

You don’t need to know absolutely everything.

You do, however, need to understand real estate and how quickly an agency office can move.

You’ll ideally have:

• Around 12 months or more experience within real estate

• A current NSW Certificate of Registration, or be close to completing it

• Strong communication skills and confidence dealing with clients

• Good attention to detail and the ability to stay organised when things get busy

• Experience using real estate systems, CRMs or property software

• A proactive attitude and willingness to help across the wider office

• A genuine interest in building a longer‑term career in the industry

Personality matters here too.

They want someone switched‑on, warm, professional and reliable who will become a genuine part of the team.

WHY CONSIDER IT?

• Monday to Friday with no weekend work

• $65K–$75K package depending on experience

• Established Eastern Suburbs real estate business

• Exposure across both sales and property management

• Opportunity to broaden your experience rather than staying stuck on reception

• Genuine pathways into other areas of the industry

• Supportive team and ongoing development

If you’re already in real estate but feel like you’ve outgrown your current role, this is worth a conversation.

All applications are held in strict confidence, and your CV will not be sent anywhere without your permission. Only shortlisted candidates will be contacted thank you for your understanding.