Executive Assistant

Aurum Talent; Sydney; On-site; AUD 90,000 - 110,000; Full time

Job summary

Aurum Talent is seeking an experienced Executive Assistant to support the Principal of a well-established real estate business in Sydney’s Inner West. The role focuses on high-level executive and sales support, calendar management, and end-to-end admin across the sales process.

You will coordinate listings, CRM updates and liaise with vendors, buyers, and solicitors while maintaining smooth day-to-day operations and compliance. A proactive, organised professional is essential.

Qualifications

• Experience in real estate, property, or fast-paced EA/Sales Administration environments.
• Current NSW Certificate of Registration or Class 2 Real Estate Licence is required.
• Excellent organisation and attention to detail.
• Ability to manage multiple competing priorities.
• Professional and solutions-focused approach.
• Strong systems and CRM capability.

Responsibilities

• Provide high-level executive support to the Principal.
• Manage diaries, priorities, correspondence and day-to-day requirements.
• Provide end-to-end administrative support across the sales process.
• Prepare and manage sales documentation, listings and CRM updates.
• Liaise with vendors, buyers, solicitors, conveyancers and external stakeholders.
• Coordinate property marketing, photography, floor plans and advertising.
• Monitor critical dates, deadlines and campaign milestones.
• Assist with auction preparation and post-sale administration.
• Support internal systems, processes and compliance requirements.
• Act as a key point of contact across the office and wider sales team.
• Assist with general business operations and ad hoc projects as required.

Skills

Diary management

CRM updates

Stakeholder liaison

Executive support

Multitasking

Time management

Education

NSW Certificate of Registration or Class 2 Real Estate Licence

Tools

Real estate CRM

Job description

Administration (Real Estate and Property)

Full time

Up to 100,000 (depending on experience)

Executive Support

Administrative Support

An exciting opportunity has become available for an experienced and highly organised Executive Assistant to join our client, a well-established real estate business based in Sydney’s Inner West.

Working closely with the Principal and wider sales team, this is a pivotal role for someone who thrives in a fast-paced environment and enjoys being the person behind the scenes who keeps everything moving.

You’ll provide high-level executive and sales support, coordinate key priorities and ensure the day-to-day administration of the business runs seamlessly.

The Role

• Provide high-level executive support to the Principal
• Manage diaries, priorities, correspondence and day-to-day requirements
• Provide end-to-end administrative support across the sales process
• Prepare and manage sales documentation, listings and CRM updates
• Liaise with vendors, buyers, solicitors, conveyancers and external stakeholders
• Coordinate property marketing, photography, floor plans and advertising
• Monitor critical dates, deadlines and campaign milestones
• Assist with auction preparation and post-sale administration
• Support internal systems, processes and compliance requirements
• Act as a key point of contact across the office and wider sales team
• Assist with general business operations and ad hoc projects as required

About You

We’re looking for someone who is proactive, polished and exceptionally organised. You’ll naturally think ahead, anticipate what needs to be done and take genuine ownership of your role.

Previous experience within real estate, property or a fast-paced Executive Assistant/Sales Administration environment is essential for this position.

You will bring:

• Previous experience within the real estate industry is essential for this position
• Must hold a current NSW Certificate of Registration or Class 2 Real Estate Licence
• Exceptional organisation and attention to detail
• Confidence managing multiple competing priorities
• A professional and solutions-focused approach
• Strong systems and CRM capability
• The ability to work autonomously and stay one step ahead

All applications will be treated with the utmost confidentiality, and only shortlisted candidates will be contacted.

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