Office Coordinator: Full Training & Career Growth

Private Advertiser; Melbourne; On-site; AUD 55,000 - 70,000; Full time

Job summary

Private Advertiser is seeking an Office Coordinator to join our Melbourne team. This role provides full training and supports the execution of admin tasks, scheduling, and communications with homeowners, insurers and trades.

You will start by learning our processes, set up jobs, coordinate technicians, and keep everyone informed from start to finish. This is a hands-on role with real responsibility and room to grow as the business expands in Melbourne.

Qualifications

• Experience in a busy admin, reception, customer service or scheduling role.
• Friendly and calm on the phone.
• Organised and able to finish tasks.
• Comfortable learning new software.

Responsibilities

• Answer calls and emails from homeowners, insurers and builders
• Set up new jobs in our system and book technicians
• Re-plan the day when an emergency comes in
• Keep customers updated on progress
• Prepare reports, photos and quotes for clients
• Raise invoices and follow up payments
• Keep the office running smoothly

Skills

Administration

Reception

Customer service

Scheduling

Job description

Private Advertiser is seeking an Office Coordinator to join our Melbourne team. This role provides full training and supports the execution of admin tasks, scheduling, and communications with homeowners, insurers and trades.

You will start by learning our processes, set up jobs, coordinate technicians, and keep everyone informed from start to finish. This is a hands-on role with real responsibility and room to grow as the business expands in Melbourne.