Office Coordinator (Trainee)

Cpb; Melbourne; On-site; AUD 50,000 - 65,000; Full time

Benefits offered by this job

Paid Parental Leave policy – primary &

Wellbeing Leave Days

Additional paid leave (up to 5 extra)

Free health checks and flu vaccines

Job summary

Built is seeking an Office Coordinator Trainee for our Melbourne Southbank office to ensure smooth daily operations and provide essential administrative support. You’ll be the first point of contact, keeping the office running efficiently and ensuring visitors feel welcome.

You’ll handle reception, calendar management, supplier coordination, and event support while coordinating with IT and facilities. A proactive, organized approach helps the team stay productive in a dynamic environment.

Qualifications

• Experience in administrative, reception or coordination roles.
• Proficient with MS Office suite (Word, Excel, Outlook).
• Strong communication and organizational skills with attention to detail.

Responsibilities

• Manage front desk reception and phone calls.
• Provide admin support: meetings, calendars, documents, invoicing and expenses.
• Oversee facilities maintenance and coordinate IT support and vendors.
• Coordinate office events, meetings and catering.
• Assist in project coordination and staff parking arrangements.
• Support marketing/engagement activities with local coordination.

Skills

Administrative skills

Reception experience

Multitasking

MS Office proficiency

Communication

Tools

MS Office

Job description

Showing 2351 Office Coordinator Trainee jobs in Melbourne

Job Description

Why Built

At Built, we create an environment where people can accelerate their development, take on meaningful responsibility and work across diverse sectors and project scales.

You’ll get exposure quickly, supported by leaders who back good ideasand create space for you to grow.

In return, we look for people who bring curiosity, ownership and a willingness to stretch themselves. We value collaboration, practical problem-solving, and people who thrive in a culture where everyone contributes to better outcomes.

We also offer a comprehensive range of benefits designed to support your wellbeing, growth and life outside of work

• Paid Parental Leave policy – primary and secondary carers
• Wellbeing Leave Days – to rest and recharge
• Additional paid leave for every year of service (up to 5 extra days per year).
• Free health checks, skin checks and flu vaccines for all our people.

The Opportunity

As the Office Coordinator, based 5 days per week at our Southbank Office, you will be responsible for ensuring the smooth operation of the office. This role involves a combination of administration and clerical tasks aimed at supporting the team and enhancing the overall efficiency of the office environment.

Here’s what a typical day might look like for you:

• Reception – based at our front desk reception, answering phone calls in a timely manner.
• Administrative Support - Provide admin support to office staff, including scheduling meetings, organising calendars and preparing documents as required. Order office supplies and ensure adequate inventory and organising couriers. Processing invoices and expenses. Provide high-quality support to the management team and other departments.
• Overseeing the maintenance of the office facilities & office equipment. Coordinate with IT support any technical issues, manage relationships with vendors, service providers and landlord.
• Events - Assist in planning and organising any office events, meetings, and conferences. Coordinate catering for office, meetings, and events.
• Coordination – Assist in the preparation and coordination of department projects. Organise staff car parking as required for teams/project sites. Provide building access to all staff.
• Marketing – Coordinate local marketing, communications and engagement activities, including events, content gathering, stakeholder liaison and brand-related initiatives, in partnership with national Marketing and Brand teams.

You’re the heartbeat of the business. You love being front of house, keeping things moving and making every visitor and team member feel looked after. If you are currently in an EA/PA role or supporting an executive, this role isn’t the one for you. If you love people, coordination and being the first face people see – this is the role for you!

What We Are Looking For

Your success here will be defined by the energy you bring to work every day. You’ll love what you do and have a “roll up your sleeves and get things done” approach. You’ll won’t shy away from a challenge and will always own the problem. Here are the essentials you’ll need for this role:

• Previous experience in an Administrative, Reception or Coordination role, where your multitasking skills and creative flare shine through.
• Proficient in the MS Office suite
• Strong communication and organisation skills, along with your eye for detail will see your success in this role!

You’re a natural self-starter who spots what needs improving and just gets on with it – whether that’s streamlining a process or setting up a better system. You take genuine ownership of the office, allowing our leadership to focus on other priorities, confident that things are running smoothly without constant oversight.

About Built

Built is a leading privately owned construction company operating across Australia, NewZealand and the United Kingdom. With more than 1,300 people and a strong pipeline of diverse projects, we combine Tier 1 capability with the agility of private ownership, where decisions are quick, ideas are heard, and your impact is visible.

We are committed to innovation and new ways of working, investing heavily in digital solutions to deliver smarter, safer, and more efficient outcomes.

You will thrive among talented, driven people who bring their strengths together and push each other to achieve exceptional results.

Let’s find new ways together!