Dynamic Front-Desk & Office Coordinator

Cpb; Melbourne; On-site; AUD 50,000 - 65,000; Full time

Benefits offered by this job

Paid Parental Leave policy – primary &

Wellbeing Leave Days

Additional paid leave (up to 5 extra)

Free health checks and flu vaccines

Job summary

Built is seeking an Office Coordinator Trainee for our Melbourne Southbank office to ensure smooth daily operations and provide essential administrative support. You’ll be the first point of contact, keeping the office running efficiently and ensuring visitors feel welcome.

You’ll handle reception, calendar management, supplier coordination, and event support while coordinating with IT and facilities. A proactive, organized approach helps the team stay productive in a dynamic environment.

Qualifications

• Experience in administrative, reception or coordination roles.
• Proficient with MS Office suite (Word, Excel, Outlook).
• Strong communication and organizational skills with attention to detail.

Responsibilities

• Manage front desk reception and phone calls.
• Provide admin support: meetings, calendars, documents, invoicing and expenses.
• Oversee facilities maintenance and coordinate IT support and vendors.
• Coordinate office events, meetings and catering.
• Assist in project coordination and staff parking arrangements.
• Support marketing/engagement activities with local coordination.

Skills

Administrative skills

Reception experience

Multitasking

MS Office proficiency

Communication

Tools

MS Office

Job description

Built is seeking an Office Coordinator Trainee for our Melbourne Southbank office to ensure smooth daily operations and provide essential administrative support. You’ll be the first point of contact, keeping the office running efficiently and ensuring visitors feel welcome.

You’ll handle reception, calendar management, supplier coordination, and event support while coordinating with IT and facilities. A proactive, organized approach helps the team stay productive in a dynamic environment.