Personal Assistant to the Executive Principal and Executives

Al-Faisal College; Sydney; On-site; AUD 60,000 - 85,000; Full time

Job summary

Al-Faisal College in Sydney is seeking a professional Personal Assistant to the Executive Principal and Executives to provide administrative support, assist with communications, design materials, and coordinate events. The role requires outstanding spoken and written English, discretion, and the ability to manage competing priorities.

Key duties include diary management, correspondence handling, meeting preparation, Canva design, and arranging venues and travel.

Qualifications

• Demonstrated experience in a personal/administrative assistant role.
• Outstanding English drafting, editing, and proofreading skills.
• Strong organisational skills and attention to detail.
• Proficient with MS Office and Canva for material design.
• Ability to manage competing priorities with discretion.

Responsibilities

• Prepare, proofread and format emails, letters, reports, presentations.
• Monitor and prioritise correspondence; draft responses and follow-ups.
• Schedule appointments, prepare agendas, and record minutes.
• Create flyers, invitations and materials consistent with branding using Canva.
• Organise venues, catering, travel and events; manage bookings.

Skills

English proficiency

Organisation skills

Time management

Discretion

Communication

Independent work

Reliability

Education

Business administration

Office administration

Event management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Canva

Job description

Personal Assistant to the Executive Principal and Executives

Al-Faisal College is seeking a professional, highly organised and proactive Personal Assistant to the Executive Principaland Executives to provide administrative support and assist with communications, design and event coordination.

Working directly under the direction of the Executive Principal, the successful applicant will demonstrate outstanding spoken and written English, sound judgement, discretion and the ability to manage competing priorities. This position suits someone who enjoys a varied role, takes initiative and follows tasks through to completion.

Key responsibilities

Administration and correspondence: Prepare, proofread and format emails, letters, reports, presentations and other documents to a high professional standard.

Email management and follow-up: Monitor and prioritise correspondence as directed, draft responses, track outstanding matters and follow up with staff and external contacts.

Diary and meeting coordination: Schedule appointments and meetings, prepare agendas and supporting documents, record minutes when required and follow up action items.

Canva and design: Create professional flyers, invitations, certificates, event programs, presentations and promotional materials consistent with the College’s branding.

Bookings and arrangements: Organise venues, catering, equipment, registrations, travel and professional development bookings as required.

Event coordination: Assist with planning and delivering College events, functions and official visits, including invitations, RSVPs, guest lists, schedules, supplier liaison and arrangements on the day.

Communication and liaison: Communicate professionally with staff, students, parents, guests, suppliers and external organisations on behalf of the Executive Principal, as directed.

Records and task management: Maintain accurate files, confidential records, calendars and task lists, ensuring deadlines and commitments are met.

Undertake other administrative duties as directed by the Executive Principal.

Essential skills and attributes

Demonstrated experience as a personal assistant, administrative assistant, executive assistant or in a comparable position.

Outstanding spoken and written English, including strong drafting, editing and proofreading skills.

Strong organisational and time management skills, with excellent attention to detail.

Proficiency in Microsoft Outlook, Word, Excel and PowerPoint, and confidence using digital calendars, online booking systems and shared files.

Demonstrated ability to use Canva to produce polished, accurate and visually appealing materials.

Experience organising meetings, functions or events.

Professional interpersonal skills and a courteous, confident telephone manner.

The ability to work independently, anticipate needs, follow instructions and collaborate effectively with colleagues.

Reliability, initiative and the ability to respond calmly to changing priorities.

A high level of integrity and discretion when handling confidential and sensitive information.

A willingness to uphold the College’s Islamic ethos, values, policies and professional standards.

Qualifications and desirable experience

Relevant qualifications in business administration, office administration, communications or event management, or equivalent demonstrated experience, will be highly regarded. Previous experience in a school environment and familiarity with school administration or learning management systems would be an advantage.

Child safety

Al-Faisal College is committed to the safety, welfare and wellbeing of all students. The successful applicant must hold a current NSW Working with Children Check for paid employment, complete required child protection training and comply with the College’s Child Protection Policy and Staff Code of Conduct. Appointment is subject to satisfactory employment screening and reference checks.