Office Coordinator

COMPLETE Urban Pty Ltd; Adelaide; On-site; AUD 60,000 - 80,000; Full time

Job summary

COMPLETE Urban Pty Ltd in Adelaide seeks an Office Coordinator to support the day-to-day operations of the office and provide project support to Architects, Landscape Architects, Engineers and Project Managers across the business.

You will assist with conferences, travel, meetings, tenders, and IT setup while coordinating schedules and maintaining office resources. This role offers full-time hours with potential for part-time arrangements for the right candidate.

Qualifications

• Proven experience in an Office Assistant, Office Co-ordinator or similar administrative role.
• Strong organisational, communication, interpersonal and time management skills.
• Advanced written and verbal communication skills.
• Excellent attention to detail.
• Experience in project support for a multi-disciplinary team including tender submissions.
• Proficiency in InDesign software.
• Proficiency in Adobe Suite of software products.
• Advanced proficiency in Microsoft 365.

Responsibilities

• Organise conferences, travel booking, meetings and events.
• Coordinate meetings, appointments and schedules.
• Assist with compiling tenders and submissions and meeting required deadlines.
• Participate in Project Delivery through providing administrative support.
• Be the point of contact for telephone enquiries, clients and visitors.
• Manage incoming and outgoing mail.
• Maintain and organise office supplies and equipment.
• Co-ordinate company vehicle maintenance.
• Support the induction of new employees, including setting up work areas and ensuring they are appropriately equipped.
• Assist with Team IT requirements including initial set-up, first response assistance and liaison with our external IT Service Provider.
• Support each team member in a positive and productive manner and assist in resolving any operational issues that may arise.
• Reflect, reinforce and support COMPLETE's culture and values.

Skills

Office administration

Communication

Time management

Attention to detail

Project support

Tender submissions

Tools

InDesign

Adobe Creative Cloud

Microsoft 365

Job description

About Us

COMPLETE designs and manages community assets and infrastructure for Government. We create functional, inspirational and sustainable design outcomes through our multi-disciplinary approach and we are looking for an Office Coordinator for our Adelaide office.

The Office Coordinator will support the day-to-day operations of the Adelaide office and provide project support to our Architects, Landscape Architects, Engineers and Project Managers across the wider business. The role will provide a broad range of support to internal and external stakeholders and help to ensure the smooth and efficient operation of the office.

About You

Our ideal candidate would have:

Proven experience in an Office Assistant, Office Co-ordinator or similar administrative role, including experience working with senior management.

Strong organisational, communication, interpersonal and time management skills.

Advanced written and verbal communication skills.

Excellent attention to detail.

Experience in project support for a multi-disciplinary team including tender submissions.

Proficiency in InDesign software.

Proficiency in Adobe Suite of software products.

Advanced proficiency in Microsoft 365.

Key Responsibilities

• Organise conferences, travel booking, meetings and events.
• Coordinate meetings, appointments and schedules.
• Assist with compiling tenders and submissions and meeting required deadlines.
• Participate in Project Delivery through providing administrative support.
• Be the point of contact for telephone enquiries, clients and visitors.
• Manage incoming and outgoing mail.
• Maintain and organise office supplies and equipment.
• Co-ordinate company vehicle maintenance.
• Support the induction of new employees, including setting up work areas and ensuring they are appropriately equipped.
• Assist with Team IT requirements including initial set-up, first response assistance and liaison with our external IT Service Provider.
• Support each team member in a positive and productive manner and assist in resolving any operational issues that may arise.
• Reflect, reinforce and support COMPLETE's culture and values.

Hours and flexibility

This is a full-time position, however, we are open to reduced hours under a permanent part-time arrangement for the right candidate. School hours, such as 9.30am to 3.00pm Monday to Friday, or a similar arrangement, may be considered.