Office Manager

Rashi Joshi; Adelaide; On-site; AUD 60,000 - 80,000; Full time

Job summary

Rashi Joshi is seeking an experienced Office Manager to be the warm, professional face of the firm in modern Adelaide CBD offices. This full-time, office-based role anchors daily operations with strong client-facing responsibilities.

You will handle front-of-house duties, manage CRM data, and coordinate facilities and events, ensuring a seamless office environment and exceptional client experience.

Qualifications

• Experience in a similar Office Manager/Office Administrator role is essential.
• Reliability: punctual and dependable, able to own opening/closing routines.
• Polished, warm, and highly professional demeanor with a proactive attitude.
• Strong skills with Microsoft Office (Outlook, Word, Excel, Calendars) and confidence using CRM systems.
• Desirable experience in financial services or exposure to platforms like XPLAN or Salesforce.

Responsibilities

• Welcome visiting high-net-worth clients and manage calls and email inbox.
• Oversee start-of-day and end-of-day procedures; maintain meeting rooms and kitchen.
• Coordinate facilities with building management, cleaners, couriers, and vendors.
• Manage meeting room schedules and client appointments; assist with events.
• Perform CRM data entry, filing, and records management; support Client Services.

Skills

Client-facing experience

Reliability

Professionalism

Tools

CRM systems

Microsoft Office

Job description

Office Manager

About the Opportunity We are partnering with one of South Australia's premier independent investment and wealth advisory firms to recruit an experienced Office Manager . Based in a full-time, office-based capacity in modern Adelaide CBD offices, you will serve as the warm, professional face of the firm and the central anchor keeping daily operations running seamlessly. This is a hands-on, highly engaging role perfect for a polished, reliable professional who takes genuine pride in creating an exceptional front-of-house experience and managing an office efficiently.

Key Responsibilities

• Front of House & Client Experience: Welcome visiting high-net-worth clients, manage incoming calls with a professional telephone manner, and oversee the general email inbox.
• Daily Office Operations: Manage start-of-day opening and end-of-day closing procedures, maintain tidy meeting rooms and kitchen facilities, and manage stationery and office supplies.
• Facilities & Vendor Coordination: Liaise with building management, cleaners, couriers, and external service providers.
• Meeting & Event Coordination: Manage meeting room schedules, client appointment bookings, and assist with corporate functions and events.
• Administration & CRM Support: Perform precise CRM data entry, filing, and records management, while acting as an overflow support resource for the Client Services team.

Key Requirements

• Experience: Proven experience in a similar Office Manager or Office Administrator role (essential).
• Reliability: Exceptionally punctual and dependable, comfortable taking ownership of opening and closing the office daily.
• Presentation & Tone: Polished, warm, and highly professional manner with a positive, self-directed attitude.
• Technical Skills: Strong competence across standard Microsoft Office software (Outlook, Word, Excel, Calendars) and confidence using CRM systems.
• Desirable Experience: Prior experience in financial services, exposure to platforms like XPLAN or Salesforce, or background assisting a client services team is highly regarded.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.