Receptionist/Office Coordinator

Mills Oakley; Adelaide; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Discounted health insurance

Employee Assistance Program

Discounts to gyms and studios across I

Competitive referral bonus

Other amazing perks!

Job summary

Mills Oakley in Adelaide is seeking an Office Coordinator to join our Administration team. The role requires a can-do attitude with experience in a legal or professional services environment and a focus on client service.

You will manage facilities, coordinate office operations, and support staff across the Adelaide office, with duties spanning training, cost control, and daily admin tasks. The position is based on-site in Adelaide.

Qualifications

• Minimum 1 year of administrative experience.
• Excellent communication and time-management skills.
• Client service focus and ability to multitask.

Responsibilities

• Manage day-to-day office facilities and services, including reception and catering.
• Lead a small admin team.
• Oversee office costs and stationery provisioning as directed by management.
• Provide onboarding training and ongoing support to teams.

Skills

Administrative support

Communication

Time management

Tools

MS Office

Email/Calendar systems

Job description

An exciting opportunity has arisen for an Office Coordinator to work in our Adelaide Administration team.

About Us

Mills Oakley is a leading national law firm with a proud history spanning over 160 years. In that time, we’ve grown into a Top 5 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos. Mutual trust and respect are at the heart of everything we do.

The Role

An exciting opportunity has arisen for an Office Coordinator to work in our Adelaide Administration team. You will display a willingness to learn and have experience, ideally from within a legal or accounting practice.

Responsibilities will include the following:

• manage the direct management of office facilities and services including catering, reception coverage, including assisting with boardroom and event organisation;
• lead a small admin team;
• maintain some of the operational costs of the Adelaide office (e.g. stationary, catering) as determined by management;
• provide training for administration team starters, as well as providing on-going support and assistance to teams;
• attend to building requests e.g. lights out, air conditioning issues, toilet blockages etc.;
• ensure the smooth coordination and management of security access and building passes to the offices in on and off-peak times
• data entry, including reconciling courier invoices, special mail requests and archiving;
• restocking stationery areas and printers;
• effectively managing incoming and outgoing mail (internal and external); and
• assistance with general day-to-day tasks as required.

Who We Are Looking For

The ideal candidate will have at least 1 years’ experience with administration and demonstrate excellent communication and time management skills, with a client service focus. This is an exceptionally busy role and the successful candidate will have experience in prioritisation of key tasks and deliverables. You will have a proven history of meeting deadlines and have the ability to display initiative. This role will see you working 7.45am to 4.15pm.

What We Offer

We take a collaborative approach to your learning & development, giving you the personal attention and unique opportunities required to help you realise your full potential. We are committed to your health and well-being and offer a multitude of employee benefits including:

• Discounted health insurance;
• Employee Assistance Program;
• Discounts to gyms and studios across Australia;
• Competitive referral bonus; and
• Other amazing perks!