Brisbane Office & Projects Support Coordinator

MWG Shared Services; Brisbane; On-site; AUD 65,000 - 75,000; Full time

Job summary

MWG Shared Services in Brisbane is seeking an experienced Office & Business Support Coordinator to keep the Brisbane office running smoothly and to support the General Manager – Shared Services on projects and priorities.

You will own day-to-day office administration, organise meetings and events, coordinate travel and supplies, maintain records, and help with onboarding, communications and internal content. This hands-on role rewards initiative and reliability.

Responsibilities

• Keeping the office organised, presentable and well supplied, including coordinating equipment, maintenance and service providers.
• Working directly with the General Manager to assist with administration, research, follow‑ups and business projects.
• Organising meetings, travel, catering, staff functions and corporate events.
• Preparing and formatting correspondence, reports, presentations and meeting materials.
• Maintaining registers, databases, records and action lists, ensuring information is accurate and up to date.
• Following up outstanding tasks and coordinating information to help keep projects moving.
• Handling calls, emails and visitor enquiries professionally.
• Liaising with colleagues, clients and suppliers across our businesses.
• Assisting with onboarding, training arrangements, internal communications and social media content.
• Identifying practical improvements to everyday administration and office processes.

Job description

MWG Shared Services in Brisbane is seeking an experienced Office & Business Support Coordinator to keep the Brisbane office running smoothly and to support the General Manager – Shared Services on projects and priorities.

You will own day-to-day office administration, organise meetings and events, coordinate travel and supplies, maintain records, and help with onboarding, communications and internal content. This hands-on role rewards initiative and reliability.