Office Assistant

Endotherapeutics Pty Ltd.; Sydney; On-site; AUD 45,000 - 60,000; Full time

Benefits offered by this job

Weekly team lunch

Wellbeing program

Birthday leave and extra leave

Job summary

Endotherapeutics Pty Ltd. is seeking a proactive Office Assistant to keep our Sydney Head Office running smoothly. You will manage the kitchen, meetings, mail and general admin, while welcoming visitors and supporting leadership with day-to-day tasks.

The role can be full-time or part-time (Tuesday to Thursday) and offers a hands-on, collaborative environment at a modern Macquarie Park office. Driving duties are occasional.

Qualifications

• 1–2 years of experience as an office assistant, office coordinator, receptionist or similar role
• Confident using email, Microsoft Office and online ordering platforms
• Highly organised with strong attention to detail
• Proactive, flexible and willing to pitch in as needed
• Reliable, responsive and professional with all levels of staff
• Australian driver’s licence desirable for occasional local pickups

Responsibilities

• Order catering for weekly team lunch and Leadership Team meetings; set up and clean up
• Maintain clean, stocked kitchen; manage dishwashing, coffee machine and groceries
• Welcome visitors to Head Office
• Set up boardroom for meetings/interviews; prepare Town Hall sessions and check AV equipment
• Coordinate staff birthdays, milestones, farewells and recognition gifts
• Manage stationery and office supplies; order Welcome Kits for new starters
• Collect mail, scan and file documents; run local errands as needed
• Support CEO and Executive Team with coffee/lunch runs and general administration

Skills

Organised

Proactive

Reliable

Friendly

Attention to detail

Tools

Microsoft Office

Email

Online ordering platforms

Job description

Endotherapeutics is a leading medical devices distributor representing several international manufacturers of cutting-edge technology across a range of specialty medical sectors. Since 1999, we have built a strong reputation for delivering innovative, niche medical technologies that improve quality of life, accompanied by expert clinical support. Our team brings tenacity, dynamism, drive and determination to every company and brand we represent. Proudly, we are a certified Great Place to Work!

Be part of our team

At Endotherapeutics, we focus on attracting, retaining and developing people who share our passion and commitment to improving quality of life. Our culture focuses on empowerment, continuous improvement and developing leadership capability. We embrace diversity and inclusion and support a culture where individuals of all backgrounds and abilities feel included and confident bringing their whole selves to work. Our workplace is fun, dynamic and supportive.

About the role

We are looking for a proactive and reliable Office Assistant to keep our Head Office running smoothly and make it a welcoming place to work. This hands-on role suits someone who notices what needs doing and gets it done, often before anyone has to ask.

You will look after the kitchen, catering, meeting rooms, office supplies and the celebrations that help our people feel valued.

This is a permanent role, offered full-time or part-time (Tuesday, Wednesday and Thursday). Please let us know your preference when you apply.

What you will be doing

• Ordering catering for our weekly Wednesday team lunch and Leadership Team meetings, and setting up and cleaning up afterwards
• Keeping the kitchen clean, tidy and well-stocked, including dishwashing, coffee machine cleaning and the weekly grocery order
• Welcoming visitors to our Head Office
• Setting up the boardroom for meetings and interviews, and preparing Town Hall sessions, including checking the AV equipment
• Coordinating staff birthdays, milestones, farewells and recognition gifts
• Managing stationery and office supply orders, and ordering items for new starter Welcome Kits
• Collecting mail, scanning and filing, and running occasional local errands
• Supporting the CEO and Executive Team with coffee and lunch runs, plus general administration as needed

About you

• 1-2 years of experience as an office assistant, office coordinator or receptionist, or in a similar role
• Confident using email, Microsoft Office and online ordering platforms
• Highly organised, with strong attention to detail
• Proactive and flexible, happy to pitch in on whatever the day requires
• Reliable, responsive and keen to learn
• Friendly and professional, and comfortable working with people at all levels, including senior leaders
• A current Australian driver's licence is desirable for occasional local pick-ups

Why join Endotherapeutics?

• A varied, hands-on role at the heart of our Head Office
• Permanent role, full-time or part-time (Tuesday to Thursday)
• A supportive, collaborative team culture, including a weekly team lunch
• Wellbeing program, birthday leave and additional leave benefits
• Learning and development opportunities
• Modern office in Macquarie Park

We are an Equal Employment Opportunity employer and value diversity. If there are any reasonable adjustments we can make to assist your application, just let us know.

For more insights into our culture, mission and values, take a look at our careers video: https://www.youtube.com/watch?v=h2HQhVA-7XA