Office Administrator - Trade Background preferred

Oakwood Sheet Metal Works; Bundaberg; On-site; AUD 50,000 - 65,000; Full time

Benefits offered by this job

Supportive work environment

Full-time permanent position

Friendly team atmosphere

Job summary

Oakwood Sheet Metal Works is seeking a full-time front office administrator in Bundaberg East, QLD. The role focuses on front-office tasks in a trades environment, serving clients, suppliers and staff.

The successful candidate will handle calls, emails, quotations, invoices and purchase orders, while coordinating schedules and projects. Trade background and software aptitude are highly valued.

Qualifications

• Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn new software quickly.
• Strong organisational and time management skills with the ability to prioritise multiple tasks.
• Excellent written and verbal communication skills.
• Professional telephone manner and reception experience.
• Attention to detail and accuracy in administrative work.
• Ability to work independently and as part of a team.
• Experience in a trade or construction-related environment (highly desirable).
• Familiarity with invoicing, quoting or estimating systems (preferred).

Responsibilities

• Managing incoming calls, emails and enquiries, directing them to the appropriate team members.
• Providing reception duties and welcoming visitors to the office.
• Preparing quotations, invoices and purchase orders using company systems.
• Liaising with clients and suppliers to coordinate project information and scheduling.
• Scheduling and coordinating jobs for staff.
• Assisting with general office administration and special projects as needed.

Skills

Organisational skills

Time management

Communication

Reception experience

Attention to detail

Independent worker

Team player

Trade background

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Office Administrator - Trade Background preferred

Oakwood Sheet Metal Works is seeking a full-time front office administrator to join our team in Bundaberg East, QLD. This is a hands-on office role within a predominantly trade environment. If you have a trade background, we'd particularly love to hear from you, as your understanding of our industry will be invaluable. You will be the first point of contact for clients, suppliers and staff, managing administrative tasks and workload distribution that keep our business running efficiently and professionally.

Key responsibilities

Managing incoming calls, emails and enquiries, directing them to the appropriate team members

Providing reception duties and welcoming visitors to the office

Preparing quotations, invoices and purchase orders using company systems

Liaising with clients and suppliers to coordinate project information and scheduling

Scheduling and coordinating jobs for staff.

Assisting with general office administration and special projects as needed

What we're looking for

Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn new software quickly

Strong organisational and time management skills with the ability to prioritise multiple tasks

Excellent written and verbal communication skills

Professional telephone manner and reception experience

Attention to detail and accuracy in administrative work

Ability to work independently and as part of a team

Experience in a trade or construction-related environment (highly desirable)

Familiarity with invoicing, quoting or estimating systems (preferred)

A proactive approach to problem-solving and willingness to assist colleagues

Reliability and punctuality

What we offer

A supportive and collaborative work environment

Full-time permanent employment with job security

Friendly team atmosphere in a stable, established business

A role where your organisational skills and attention to detail are valued and recognised

About us

Oakwood Sheet Metal Works is a well-established trade business specialising in sheet metal fabrication and services. We're a business based in Bundaberg East, and we value our employees as the backbone of our success.