Office Administrator/Receptionist - 12 Month Mat Leave Contract

Northrop Consulting Engineers; Sydney; On-site; AUD 45,000 - 58,000; Full time

Job summary

Northrop Consulting Engineers in Sydney seeks a receptionist/office administrator to support front-of-house operations and meeting spaces. The role requires a friendly, professional approach and effective interaction with staff, clients, visitors and suppliers.

The position starts from early November for a 12-month period, with responsibilities spanning meeting coordination, phone line management and general admin duties to support the workspace experience.

Qualifications

• Experience in fast-paced reception/office environments.
• Strong front-of-house and facility coordination skills.
• Outstanding phone manner and professional presentation.
• Excellent verbal and written communication skills.
• Ability to prioritise and manage deadlines under pressure.

Responsibilities

• Provide excellent front-of-house experience with a friendly, professional manner.
• Maintain meeting spaces, coordinate bookings, and ensure spaces are ready and well-presented.
• Coordinate multiple phone lines; ensure calls are answered promptly with accurate messages.
• Assist with Northrop Events and general administrative tasks.
• Collaborate with Business Support to enhance workspace experience.

Skills

Front of house

Phone handling

Team player

Attention to detail

Written communication

Verbal communication

Meeting coordination

Tools

Microsoft Teams

Job description

Our Sydney office requires a high-performing, experienced Receptionist/Office Administrator to join our fast-paced Greater Sydney team. This is an essential role that will be servicing our reception and meeting spaces. If you’re someone with a friendly and professional approach that enjoys interactions with staff, clients, visitors, and suppliers, we want to hear from you! Our receptionist/office administrator is someone who will continue to build our reputation as a company that people want to work with.

This position is available to start from early November for a period of 12 Months.

Day To Day Responsibilities Include

• Provide an excellent front of house experience with a friendly, professional manner always
• Maintain our meeting spaces, ensuring bookings are coordinated, they’re ready for use and well-presented impressing clients & staff
• Coordinate multiple phone lines, ensuring calls are answered promptly and directed appropriately with messages relayed accurately
• Assist with Northrop Events and administrative tasks as required
• Engage with the Business Support team to support our People and the experience of our workspace

The Talent You’ll Bring

• Experience working in a similarly paced environment essential
• Front of house and facility coordination experience
• Motivated to working as a team, highly motivated and a fast learner
• Outstanding phone manner and personal presentation with excellent verbal and written communication skills
• Experience using Microsoft Teams, or similar VOIP phone system preferred
• Ability to prioritise work under pressure, meeting competing deadlines
• Positive personality, customer service orientated
• High attention to detail with a pride in our working environment

Why Northrop?

We’re employee owned. That means the people working in our business have a genuine stake in its future.

There are no external shareholders or overseas parent company. Decisions are made by people who understand our work, our clients and our people. Our leaders are accessible, and when you have an idea for doing something better, you’ll be encouraged to share it.

For more than 50 years, we’ve built our business around our people, our relationships and the impact our work has on communities.

Today, our multidisciplinary teams work across NSW, ACT, Queensland and Victoria on projects of all sizes, spanning sectors including health, education, residential, commercial, industrial, sport and land development.

Northrop is an equal opportunity employer. We actively welcome applications from Aboriginal and Torres Strait Islander peoples, people of all genders, people with disabilities, neurodivergent people, and people from culturally and linguistically diverse backgrounds. If you need any adjustments to participate in our recruitment process, let us know — we’ll make it work.