Office Administrator - Mandarin Speaking

NorthStone Talent Partners; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

NorthStone Talent Partners in Sydney CBD NSW is seeking an organised Office Manager to run the Head Office day-to-day, creating structure and improving processes. You will oversee facilities, travel, reception, records management, and events, collaborating with management and cross‑functional teams to keep operations smooth.

The role demands a proactive, service-minded approach and strong organisational skills to manage multiple stakeholders across the business.

Qualifications

• Proven experience in office management or administration.
• Strong records management and document control knowledge.
• Experience with company seal management is a plus.
• Proficient in Microsoft Office and office systems.
• Understanding of Australian business environment and local suppliers.
• Excellent organizational skills to coordinate multiple stakeholders.
• Proactive and service-minded attitude.

Responsibilities

• Overseeing facilities management, including building access, security, repairs and workplace health and safety requirements.
• Arranging domestic and international travel and accommodation for management and visiting overseas colleagues.
• Running reception and front-of-house operations, including mail and courier services.
• Coordinating meetings, training sessions and company-wide events.
• Overseeing the company's records management, from receiving and scanning documents through to registering, filing and secure storage.
• Handling other general administrative matters as directed by management.

Skills

Office management

Records management

Document control

Microsoft Office

Stakeholder coordination

Tools

MS Office

Job description

NorthStone Talent Partners – Sydney CBD NSW

Our client is a global logistics company with a rapidly growing presence in Australia, operating across Sydney, Melbourne, Adelaide, Brisbane and Perth. Backed by an established international network and strong global capabilities, the business is continuing to expand its Australian operations. As the team grows, they are investing in local talent and creating a collaborative, fast-paced and entrepreneurial environment.

About the role

We are seeking an organised and proactive Office Manager to take ownership of the day-to-day running of their Head Office. This is a varied, hands-on role where you will be the go-to person for records and office operations. If you enjoy creating structure, improving processes and keeping an office running smoothly, this could be a great next step.

What you'll be doing

• Overseeing facilities management, including building access, security, repairs and workplace health and safety requirements
• Arranging domestic and international travel and accommodation for management and visiting overseas colleagues
• Running reception and front-of-house operations, including mail and courier services
• Coordinating meetings, training sessions and company-wide events
• Overseeing the company's records management, from receiving and scanning documents through to registering, filing and secure storage
• Handling other general administrative matters as directed by management

What you'll bring

• Proven experience in office management or an administration role
• Strong working knowledge of records management, document control and general office procedures
• Experience with company seal management will be highly regarded
• Confident with Microsoft Office and office management systems
• A solid understanding of the Australian business environment and local suppliers and resources
• Excellent organisational skills with the ability to plan, prioritise and coordinate multiple stakeholders
• A proactive, service-minded approach and a willingness to support other teams when needed