Mandarin-Speaking Office Manager (Facilities & Records)

NorthStone Talent Partners; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

NorthStone Talent Partners in Sydney CBD NSW is seeking an organised Office Manager to run the Head Office day-to-day, creating structure and improving processes. You will oversee facilities, travel, reception, records management, and events, collaborating with management and cross‑functional teams to keep operations smooth.

The role demands a proactive, service-minded approach and strong organisational skills to manage multiple stakeholders across the business.

Qualifications

• Proven experience in office management or administration.
• Strong records management and document control knowledge.
• Experience with company seal management is a plus.
• Proficient in Microsoft Office and office systems.
• Understanding of Australian business environment and local suppliers.
• Excellent organizational skills to coordinate multiple stakeholders.
• Proactive and service-minded attitude.

Responsibilities

• Overseeing facilities management, including building access, security, repairs and workplace health and safety requirements.
• Arranging domestic and international travel and accommodation for management and visiting overseas colleagues.
• Running reception and front-of-house operations, including mail and courier services.
• Coordinating meetings, training sessions and company-wide events.
• Overseeing the company's records management, from receiving and scanning documents through to registering, filing and secure storage.
• Handling other general administrative matters as directed by management.

Skills

Office management

Records management

Document control

Microsoft Office

Stakeholder coordination

Tools

MS Office

Job description

NorthStone Talent Partners in Sydney CBD NSW is seeking an organised Office Manager to run the Head Office day-to-day, creating structure and improving processes. You will oversee facilities, travel, reception, records management, and events, collaborating with management and cross‑functional teams to keep operations smooth.

The role demands a proactive, service-minded approach and strong organisational skills to manage multiple stakeholders across the business.