Office Administrator

Gentari Solar Australia Pty Ltd; Sydney; Hybrid; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Free gym on site

Hybrid working

Job summary

Gentari Solar Australia Pty Ltd is seeking an experienced Office Administrator for a 4-month fixed-term contract, reporting to the Head of HR & Administration. The role combines office management, employee experience and administrative support to ensure the office runs smoothly and staff feel welcomed and supported.

Responsibilities include managing operations, coordinating meetings and visitor management, liaising with service providers, supporting onboarding and fleet administration, travel

Qualifications

• Experience in office administration, reception or office coordination.
• Excel proficiency is required.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Australian Permanent Residency or Citizenship required.
• Degree in HR would be highly regarded.

Responsibilities

• Manage day-to-day office operations and facilities.
• Coordinate meeting rooms, visitor management, office supplies and amenities.
• Liaise with cleaners, building management and contractors.
• Support fleet administration and onboarding processes.
• Assist with travel bookings, purchasing and general admin.
• Coordinate team events and employee engagement activities.
• Provide administrative support to HR, EA and wider business.

Job description

About the role

We are seeking an experienced Office Administrator to join our team on a 4 month Fixed Term contract and play a pivotal role in creating a positive, organised and engaging workplace experience. Reporting to the Head of HR & Administration, this role combines office management, employee experience and administrative support, ensuring our office runs smoothly while helping employees feel welcomed, connected and supported.

Responsibilities include:

• Manage day-to-day office operations, facilities and workplace services.
• Coordinate meeting rooms, visitor management, office supplies and workplace amenities.
• Liaise with external service providers including cleaners, building management and maintenance contractors.
• Support company fleet administration, including registration, CTP etc.
• Support onboarding, inductions and workstation setup for new employees.
• Assist with travel bookings, purchasing, corporate cards and general administration.
• Coordinate team events, employee engagement and wellbeing initiatives.
• Provide administrative support to the HR team, Executive Assistant and wider business.

About You:

• Previous experience in office administration, reception, workplace or office coordination role.
• A degree in HR would be highly regarded.
• Strong Microsoft Office skills, particularly Excel.
• Excellent organisational and time management skills.
• Outstanding communication and interpersonal abilities.
• High attention to detail and ability to multitask in a fast-paced environment.
• Collaborative, proactive and customer-focused approach.
• Australian Permanent Residency or Citizenship required.

Why Join Us?

Be part of a supportive and collaborative team where you can make a genuine impact on employee experience and workplace culture. This is an excellent opportunity for a highly organized, self-assured professional who enjoys variety and building positive relationships across a business. Enjoy working in a modern office at a great CBD location near public transport and enjoy free gym sessions on site such as Pilates, Yoga and Barre. We also offer flexible hybrid working, with the ability to work from home up to 2 days per week.

We do not welcome interest from recruitment agencies at this time.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• What's your expected annual base salary?
• How many years' experience do you have as an office administrator?
• How much notice are you required to give your current employer?
• Have you completed a qualification in human resources (HR)?

and experience in line with the above by 11.59pm, Wednesday 21st October.

We appreciate all applications, but only shortlisted candidates will be contacted.