Office Administrator

Innovative Recruitment; Ballarat; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Friendly environment

Varied role

Team contribution

Job summary

Innovative Recruitment in Pittong, VIC, is seeking an experienced Administration Officer to join a small, friendly team. This hands-on role keeps the office running smoothly, with ownership over responsibilities and a variety of admin tasks.

You will handle filing, data entry, accounts payable, and supporting meetings, with emphasis on accuracy, attention to detail, and strong MS Office skills. Australian work rights are required.

Qualifications

• Minimum 3 years' experience in administration or office support.
• Strong organisational skills and ability to manage multiple tasks.
• Excellent attention to detail and accuracy.
• Proficient Microsoft Office skills: Excel, Word, Outlook.
• Experience with accounts payable.
• Experience with Excel formulas and functions.
• Australian work rights required.

Responsibilities

• Managing day-to-day administrative tasks, including filing, data entry and document preparation
• Assisting with accounts payable
• Providing friendly and professional customer service to internal and external stakeholders
• Assisting with the coordination of meetings
• Maintaining quality system ISO9001
• Preparing and maintaining spreadsheets, reports and other documentation
• Maintaining supplies and equipment and helping ensure the office runs smoothly
• Supporting the wider team with general administration, ad-hoc tasks and projects as required
• Assisting with other duties as needed

Skills

MS Office

Excel

Word

Outlook

Accounts payable

Excel formulas

Australian work rights

Organisational skills

Team player

Tools

NetSuite

Job description

Innovative Recruitment is seeking an experienced, organised and proactive Administration Officer to join our small and friendly team in Pittong, VIC.

This is a hands-on role where you will play an important part in keeping the day-to-day running of the office organised and efficient. You’ll work closely with the team, have the opportunity to take ownership of your responsibilities and assist across a variety of administrative tasks.

If you are someone who enjoys being part of a team, has excellent attention to detail and takes pride in getting things done accurately and efficiently, we’d love to hear from you.

What you'll be doing

• Managing day-to-day administrative tasks, including filing, data entry and document preparation
• Assisting with accounts payable
• Providing friendly and professional customer service to internal and external stakeholders
• Assisting with the coordination of meetings
• Maintaining quality system ISO9001
• Preparing and maintaining spreadsheets, reports and other documentation
• Maintaining of supplies and equipment and helping ensure the office runs smoothly
• Supporting the wider team with general administration, ad-hoc tasks and projects as required
• Assisting with other duties as needed

What we’re looking for

• Minimum 3 years' experience in an administration or office support role
• Strong organisational skills and the ability to manage multiple tasks and competing priorities
• Excellent attention to detail and a high level of accuracy
• Strong Microsoft Office skills, particularly Excel, Word and Outlook
• Experience with accounts payable
• Demonstrated experience using Excel formulas and functions
• Experience with NetSuite will be highly regarded
• Excellent communication and interpersonal skills
• A professional, friendly and customer-focused approach
• A strong team player who is happy to pitch in and assist others when needed
• Ability to work independently, use initiative and take ownership of your responsibilities
• A positive attitude and willingness to learn
• Australian work rights are required for this position

What we offer

• A friendly and supportive environment
• A varied role.
• The opportunity to work closely with the team and make a real contribution to the business
• A workplace where initiative, reliability and a willingness to help are valued