Office Administrator

Gulf Civil Pty Ltd; City of Brisbane; On-site; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Work-life balance

Job summary

Gulf Civil Pty Ltd is seeking an Office Administrator in Upper Mount Gravatt, QLD. This full-time role is the backbone of our administrative operations, coordinating between departments and supporting senior management to ensure efficient day-to-day functioning.

Ideal candidates will have proven office administration experience, strong MS Office skills, and familiarity with MYOB or Xero. A professional, detail-oriented approach and excellent communication are essential for success in this

Qualifications

• Proven experience in an office administration or office management role.
• Proficient in Microsoft Office Suite and office management software.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Experience with bookkeeping software such as MYOB or Xero preferred.

Responsibilities

• Manage general office operations including scheduling, correspondence, filing and records.
• Coordinate meetings, appointments and events with logistics handled efficiently.
• Process invoicing, expense reports, purchase orders and accounts payable/receivable.
• Maintain office equipment and facilities, liaising with vendors as needed.
• Manage office supplies and ensure stock levels are adequate.
• Provide administrative support to senior management and various departments.

Skills

MS Office

Office management

Time management

Customer service

Communication

Tools

MYOB

Xero

Job description

About the role

Gulf Civil Pty Ltd is seeking a detail-oriented and organised Office Administrator to join our team in Upper Mount Gravatt, QLD. This is a full-time position that plays a crucial role in ensuring the smooth and efficient operation of our office. As Office Administrator, you will be the backbone of our administrative operations, managing day-to-day activities, coordinating between departments, and providing essential support to enable our team to focus on delivering exceptional service to our clients. This role is essential to maintaining our professional standards and supporting the strategic objectives of Gulf Civil Pty Ltd.

What you'll be doing

• Managing general office operations, including scheduling, correspondence, filing, and record-keeping
• Coordinating meetings, appointments and events, ensuring all logistics are arranged efficiently
• Processing administrative tasks such as invoicing, expense reports, purchase orders and accounts payable/receivable
• Maintaining office equipment and facilities, liaising with vendors and service providers as needed
• Managing office supplies inventory and ordering materials to ensure adequate stock levels
• Providing administrative support to senior management and various departments across the organisation
• Responding to enquiries from clients, suppliers and staff in a professional and timely manner
• Preparing reports, presentations and documentation as required
• Maintaining confidentiality and adhering to data protection protocols
• Contributing to continuous improvement of office processes and procedures

What we're looking for

• Proven experience working in an office administration or office management role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills
• High level of attention to detail and accuracy in all work
• Professional telephone manner and strong customer service orientation
• Ability to work independently and as part of a team in a fast-paced environment
• Reliability and discretion when handling sensitive or confidential information
• Experience with bookkeeping or accounting software (such as MYOB or Xero) is preferred
• Knowledge of the construction or civil engineering industry is advantageous

What we offer

At Gulf Civil Pty Ltd, we are committed to creating a supportive and professional working environment where our team members can thrive. We offer competitive remuneration commensurate with experience, a structured working environment with clear expectations, and the opportunity to be part of a growing organisation. We value work-life balance and foster a culture of respect and collaboration. Our team benefits from ongoing professional development opportunities, and we are dedicated to supporting the wellbeing and career progression of our employees.

About us

Gulf Civil Pty Ltd is a respected civil engineering and construction company based in Upper Mount Gravatt, Queensland. We are committed to delivering high-quality civil works and infrastructure solutions to our clients across the region. Our organisation is built on principles of professionalism, integrity, and excellence. We pride ourselves on maintaining strong relationships with our clients, subcontractors, and suppliers, and we foster a workplace culture that values teamwork, innovation, and continuous improvement. Gulf Civil Pty Ltd is a place where dedicated professionals can build rewarding careers whilst contributing to meaningful projects that benefit our community.