Office Administrator

Gulf Civil Pty Ltd.; City of Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

Gulf Civil Pty Ltd is seeking a detail‑oriented Office Administrator to join our team in Upper Mount Gravatt, QLD. This full-time role supports day‑to‑day operations, coordinating between departments and providing essential support to deliver excellent client service.

You will manage scheduling, correspondence, invoicing and records, while maintaining confidentiality and accuracy. Proficiency in MS Office, strong communication, and a team‑oriented, independent work style are essential in a

Qualifications

• Proven experience in office administration or office management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Strong organisational and time management skills with the ability to prioritise multiple tasks.

Responsibilities

• Managing general office operations, including scheduling, correspondence, filing, and record-keeping.
• Coordinating meetings, appointments and events, ensuring all logistics are arranged efficiently.
• Processing administrative tasks such as invoicing, expense reports, purchase orders and accounts payable/receivable.
• Maintaining office equipment and facilities, liaising with vendors and service providers as needed.
• Managing office supplies inventory and ordering materials to ensure adequate stock levels.
• Providing administrative support to senior management and various departments across the organisation.
• Responding to enquiries from clients, suppliers and staff in a professional and timely manner.
• Preparing reports, presentations and documentation as required.
• Maintaining confidentiality and adhering to data protection protocols.
• Contributing to continuous improvement of office processes and procedures.

Skills

Organisational skills

Time management

MS Office

Communication skills

Attention to detail

Customer service

Discretion

Reliability

Teamwork

Tools

Microsoft Office Suite

Office management software

MYOB or Xero

Job description

Gulf Civil Pty Ltd is seeking a detail‑oriented and organized Office Administrator to join our team in Upper Mount Gravatt, QLD. This is a full‑time position that plays a crucial role in ensuring the smooth and efficient operation of our office. As Office Administrator, you will be the backbone of our administrative operations, managing day‑to‑day activities, coordinating between departments, and providing essential support to enable our team to focus on delivering exceptional service to our clients. This role is essential to maintaining our professional standards and supporting the strategic objectives of Gulf Civil Pty Ltd.

What you'll be doing

Managing general office operations, including scheduling, correspondence, filing, and record‑keeping

Coordinating meetings, appointments and events, ensuring all logistics are arranged efficiently

Processing administrative tasks such as invoicing, expense reports, purchase orders and accounts payable/receivable

Maintaining office equipment and facilities, liaising with vendors and service providers as needed

Managing office supplies inventory and ordering materials to ensure adequate stock levels

Providing administrative support to senior management and various departments across the organisation

Responding to enquiries from clients, suppliers and staff in a professional and timely manner

Preparing reports, presentations and documentation as required

Maintaining confidentiality and adhering to data protection protocols

Contributing to continuous improvement of office processes and procedures

What we're looking for

Proven experience working in an office administration or office management role

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software

Strong organisational and time management skills with the ability to prioritise multiple tasks effectively

Excellent written and verbal communication skills

High level of attention to detail and accuracy in all work

Professional telephone manner and strong customer service orientation

Ability to work independently and as part of a team in a fast‑paced environment

Reliability and discretion when handling sensitive or confidential information

Experience with bookkeeping or accounting software (such as MYOB or Xero) is preferred

Knowledge of the construction or civil engineering industry is advantageous

What we offer

At Gulf Civil Pty Ltd, we are committed to creating a supportive and professional working environment where our team members can thrive. We offer competitive remuneration commensurate with experience, a structured working environment with clear expectations, and the opportunity to be part of a growing organisation. We value work‑life balance and foster a culture of respect and collaboration. Our team benefits from ongoing professional development opportunities, and we are dedicated to supporting the wellbeing and career progression of our employees.

About us

Gulf Civil Pty Ltd is a respected civil engineering and construction company based in Upper Mount Gravatt, Queensland. We are committed to delivering high‑quality civil works and infrastructure solutions to our clients across the region. Our organisation is built on principles of professionalism, integrity, and excellence. We pride ourselves on maintaining strong relationships with our clients, subcontractors, and suppliers, and we foster a workplace culture that values teamwork, innovation, and continuous improvement. Gulf Civil Pty Ltd is a place where dedicated professionals can build rewarding careers whilst contributing to meaningful projects that benefit our community.