Office Administrator — Organization, Coordination & Support

Gulf Civil Pty Ltd.; City of Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

Gulf Civil Pty Ltd is seeking a detail‑oriented Office Administrator to join our team in Upper Mount Gravatt, QLD. This full-time role supports day‑to‑day operations, coordinating between departments and providing essential support to deliver excellent client service.

You will manage scheduling, correspondence, invoicing and records, while maintaining confidentiality and accuracy. Proficiency in MS Office, strong communication, and a team‑oriented, independent work style are essential in a

Qualifications

• Proven experience in office administration or office management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Strong organisational and time management skills with the ability to prioritise multiple tasks.

Responsibilities

• Managing general office operations, including scheduling, correspondence, filing, and record-keeping.
• Coordinating meetings, appointments and events, ensuring all logistics are arranged efficiently.
• Processing administrative tasks such as invoicing, expense reports, purchase orders and accounts payable/receivable.
• Maintaining office equipment and facilities, liaising with vendors and service providers as needed.
• Managing office supplies inventory and ordering materials to ensure adequate stock levels.
• Providing administrative support to senior management and various departments across the organisation.
• Responding to enquiries from clients, suppliers and staff in a professional and timely manner.
• Preparing reports, presentations and documentation as required.
• Maintaining confidentiality and adhering to data protection protocols.
• Contributing to continuous improvement of office processes and procedures.

Skills

Organisational skills

Time management

MS Office

Communication skills

Attention to detail

Customer service

Discretion

Reliability

Teamwork

Tools

Microsoft Office Suite

Office management software

MYOB or Xero

Job description

Gulf Civil Pty Ltd is seeking a detail‑oriented Office Administrator to join our team in Upper Mount Gravatt, QLD. This full-time role supports day‑to‑day operations, coordinating between departments and providing essential support to deliver excellent client service.

You will manage scheduling, correspondence, invoicing and records, while maintaining confidentiality and accuracy. Proficiency in MS Office, strong communication, and a team‑oriented, independent work style are essential in a