Office administrator

Remote Water Treatment Services; City of Brisbane; On-site; AUD 50,000 - 65,000; Full time

Benefits offered by this job

Flexible working arrangements

Job summary

Remote Water Treatment Services is seeking an Office Administrator to join the Wynnum, QLD team in a full-time capacity, acting as the backbone of office operations. You will handle day-to-day admin tasks, coordinate schedules, manage correspondence, and support multiple departments in a fast-paced environment.

The role requires 2+ years of admin experience, strong MS Office skills, excellent organisational abilities, and a professional, confidential approach to handling information.

Qualifications

• 2+ years in administrative or office support role.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent organisational and time management skills.
• Strong written and verbal communication.
• Professional telephone manner and customer-facing abilities.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Discretion with confidential information.
• Problem-solving mindset and adaptability.
• Experience with office management systems or databases is desirable.

Responsibilities

• Manage schedules, appointments, and calendar coordination for senior staff.
• Handle inbound/outbound correspondence including emails, post, and calls.
• Maintain filing systems, both physical and digital.
• Process invoices and expense reports.
• Order and manage office supplies and equipment.
• Greet visitors and provide reception support.
• Prepare meeting agendas, minutes, and documents.
• Coordinate travel and manage facilities.
• Liaise with external vendors and service providers.
• Assist with general administrative projects.

Skills

Administrative experience

Microsoft Office

Time management

Communication

Reception skills

Attention to detail

Team collaboration

Confidentiality

Problem solving

Tools

Office management systems

Job description

About the role

Remote Water Treatment Services is seeking an Office Administrator to join our team in a full-time capacity. Based in Wynnum, QLD 4178, this is an excellent opportunity to become the backbone of our office operations. As Office Administrator, you will be responsible for managing the day-to-day administrative functions that keep our business running smoothly. This role is critical to ensuring our team operates efficiently and our clients receive outstanding service. You will provide essential support across multiple departments, demonstrating your organisational prowess and attention to detail in a fast-paced environment.

What you'll be doing

• Managing office schedules, appointments and calendar coordination for senior staff
• Handling incoming and outgoing correspondence, including emails, post and phone communications
• Maintaining accurate and organised filing systems, both physical and digital
• Processing invoices, expense reports and other financial documentation
• Ordering and managing office supplies and equipment
• Greeting visitors and clients, and providing reception support as required
• Preparing meeting agendas, minutes and supporting documentation
• Coordinating travel arrangements and managing office facilities
• Liaising with external vendors and service providers
• Assisting with general administrative projects and special tasks as assigned

What we're looking for

• Proven experience working in an administrative or office support role, preferably 2+ years
• Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint)
• Excellent organisational and time management skills with the ability to prioritise competing demands
• Strong written and verbal communication skills
• Professional telephone manner and confident customer-facing abilities
• Attention to detail and accuracy in all tasks
• Ability to work independently and as part of a collaborative team
• Discretion and professionalism when handling confidential information
• Problem-solving mindset and ability to adapt to changing priorities
• Experience with office management systems or databases is desirable

What we offer

At Remote Water Treatment Services, we value our employees and are committed to creating a supportive workplace culture. We offer competitive remuneration commensurate with experience, opportunities for professional development and career progression within a growing organisation. We provide a collaborative work environment where your contributions are recognised and valued.

• Additional benefits include flexible working arrangements where possible, and a commitment to maintaining a healthy work-life balance for all team members.

About us

Remote Water Treatment Services is a dedicated provider of water treatment solutions, committed to delivering high-quality service to our clients. Our mission is to provide innovative and reliable water treatment services that meet the needs of our diverse client base. We pride ourselves on our professional team, our commitment to excellence, and our dedication to sustainable practices. We are a growing company that values integrity, efficiency and customer satisfaction, and we are looking for talented individuals to join us on our journey.