Administration Assistance

Hollywood Earthmoving; Gracemere; On-site; AUD 55,000 - 65,000; Full time

Job summary

Hollywood Earthmoving Pty Ltd is seeking a full-time administrator to support day-to-day office and field operations in Gracemere, Central Queensland. You will work closely with management, staff, clients and suppliers to ensure accurate and efficient administrative processes.

The role involves data entry, invoicing, purchase orders and record-keeping, with opportunities to contribute across the team and grow with the business. A collaborative, detail‑oriented approach is essential.

Qualifications

• Previous administration experience.
• Strong written and verbal communication skills.
• Good computer skills and the ability to learn new systems.
• Ability to work independently and as part of a team.
• Experience with invoicing, purchase orders or accounting software will be advantageous.

Responsibilities

• Providing general office administration and data entry
• Answering phone calls and managing emails
• Preparing invoices, purchase orders and other documentation
• Maintaining plant maintenance, compliance and operational records
• Supporting management and field teams with administrative requirements
• Scheduling, filing and maintaining accurate records
• Liaising with clients, suppliers and employees
• Contributing to the smooth operation of the office

Skills

Administration

Data entry

Communication

MS Office

Tools

Accounting software

Job description

Hollywood Earthmoving Pty Ltd
Gracemere, Central Queensland QLD
Full-time

About the business

Hollywood Earthmoving Pty Ltd is a locally owned and operated family business specialising in earthmoving, civil construction and rail projects throughout Central Queensland and beyond.

About the role

This full-time position supports the day-to-day administration of our busy office and field operations. Working closely with management, employees, clients and suppliers, you will help ensure administrative processes are completed accurately and efficiently.

Key responsibilities

• Providing general office administration and data entry
• Answering phone calls and managing emails
• Preparing invoices, purchase orders and other documentation
• Maintaining plant maintenance, compliance and operational records
• Supporting management and field teams with administrative requirements
• Scheduling, filing and maintaining accurate records
• Liaising with clients, suppliers and employees
• Contributing to the smooth operation of the office

About you

To be successful in this role, you will be organised, reliable and professional, with strong attention to detail and the ability to manage competing priorities.

You will also have:

• Previous administration experience
• Strong written and verbal communication skills
• Good computer skills and the ability to learn new systems
• The ability to work independently and as part of a team
• A positive and professional approach
• Strong organisational and time management skills

Experience in the construction, civil, earthmoving or rail industries will be highly regarded. Experience with invoicing, purchase orders or accounting software will also be advantageous.

What we offer

• A full-time position with a growing local business
• A supportive and hardworking team environment
• Opportunities to develop your skills and progress with the business
• Competitive remuneration based on experience
• A long-term opportunity for the right applicant

Hollywood Earthmoving Pty Ltd is committed to quality work, safe work and doing things the right way the Safeway.