Administration Assistant

JR Richards & Sons; Rutherford; On-site; AUD 50,000 - 65,000; Full time

Benefits offered by this job

Stable full-time employment

Supportive team environment

On-the-job training

Job summary

JR Richards & Sons seeks an organised Administration Assistant to support the Commercial and Administration Manager and General Manager at the Rutherford Depot. The role involves general office tasks, data entry, and assisting with accounts and weighbridge operations.

The successful candidate will have prior admin experience, be proficient in MS Office, and show strong attention to detail, reliability, and customer service skills in a busy office environment.

Qualifications

• Experience in an administration or office support role.
• Exposure to accounts receivable and payable.
• Experience with weighbridge operations or willingness to learn.
• Intermediate Microsoft Office skills (Outlook, Word, Excel).
• Strong attention to detail and organisational skills.
• Ability to manage competing priorities and meet deadlines.
• Excellent communication and customer service skills.
• Professional, friendly and reliable approach.

Responsibilities

• Provide administrative support to the Commercial and Administration Manager.
• General office administration and filing (electronic and paper).
• Data entry and document management.
• Assist with accounts receivable and accounts payable.
• Process invoices and maintain financial records.
• Support weighbridge operations and customer transactions.
• Order office supplies and depot consumables.
• Handle general enquiries, calls and correspondence.
• Prepare reports, spreadsheets and administrative documents.
• Support broader administration and operations teams as needed.

Skills

Administrative support

Data entry

Accounts receivable

Accounts payable

Weighbridge operations

MS Office

Outlook

Excel

Attention to detail

Time management

Communication skills

Tools

Microsoft Office Suite

Job description

We are seeking an organised and motivated Administration Assistant to support our Commercial and Administration Manager and General Manager at our Rutherford Depot, assisting with the smooth day-to-day operations of our office.

This role is ideal for someone who enjoys variety, has strong administrative skills, and is comfortable supporting accounts, customer service, and operational functions in a professional office environment.

About Us

JR Richards & Sons (JRR) delivers essential waste management services across NSW and Northern Victoria. Recently acquired by an international infrastructure investment company, JRR is entering an exciting phase of opportunity and growth.

About the Role

• Providing administrative support to the Commercial and Administration Manager
• General office administration and filing (electronic and hard copy)
• Data entry and document management
• Assisting with accounts receivable and accounts payable
• Processing invoices and maintaining accurate financial records
• Supporting weighbridge operations, including customer transactions and documentation
• Ordering office supplies, uniforms, and depot consumables as required
• Handling general enquiries, phone calls, and correspondence
• Preparing reports, spreadsheets, and other administrative documents
• Supporting the broader administration and operational teams as required

About You

• Previous experience in an administration or office support role
• Exposure to accounts receivable and payable
• Experience with weighbridge operations or a willingness to learn
• Intermediate Microsoft Office skills, particularly Outlook, Word and Excel
• Strong attention to detail and organisational skills
• Ability to manage competing priorities and meet deadlines
• Excellent communication and customer service skills
• A professional, friendly and reliable approach to work

What We Offer

• Stable full-time employment with an industry-leading organisation
• A supportive and collaborative team environment
• On-the-job training and ongoing development opportunities
• Opportunity to gain experience across administration, accounts and operational functions
• A positive and professional workplace culture